Executive Assistant & Project Coordinator

Executive Assistant & Project CoordinatorAbout the Position

I am seeking a highly organized, dependable, and proactive Executive Assistant & Project Coordinator to help keep business and personal priorities organized and moving forward.

This position is ideal for someone who enjoys creating order, tracking details, following up on open items, and helping others stay focused and productive.

The role will initially focus on administrative support, project coordination, scheduling, document management, and follow-up tasks. Over time, additional responsibilities may be added for the right candidate.

I am looking for someone who takes pride in being organized, communicates well, follows through on commitments, and can be trusted with confidential information.

Responsibilities

• Organize and manage emails, documents, and records
• Track action items, deadlines, and follow-up items
• Attend meetings and prepare meeting notes when necessary
• Create and maintain task lists and project trackers
• Draft emails, letters, reports, and correspondence for review
• Assist with reports, presentations, and other business documents
• Coordinate meetings, appointments, and scheduling
• Assist with travel planning and arrangements
• Follow up with clients, vendors, subcontractors, consultants, and team members
• Conduct research and gather information as requested
• Assist with bookkeeping and administrative tasks
• Help maintain organized digital and physical filing systems
• Provide general administrative support for ongoing business operations

Preferred Qualifications

• Construction industry experience preferred
• Experience with QuickBooks preferred
• Human Resources experience is a plus
• Experience supporting business owners, executives, or project managers
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Acrobat
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Ability to prioritize multiple tasks and deadlines
• Strong attention to detail
• Self-motivated and dependable

What Success Looks Like

Within the first 90 days, the successful candidate will:

• Help organize ongoing projects, documents, and priorities
• Improve tracking of action items and follow-up tasks
• Help ensure important deadlines and commitments are not missed
• Reduce administrative workload through organization and proactive support
• Become a reliable resource who helps keep business operations moving efficiently

The Ideal Candidate

The ideal candidate is someone who:

• Is highly organized and detail-oriented
• Takes initiative and solves problems proactively
• Follows through on commitments
• Communicates professionally and clearly
• Can adapt to changing priorities
• Maintains confidentiality and professionalism
• Enjoys helping others stay organized and productive

Most importantly, I am looking for someone trustworthy, dependable, and interested in building a long-term working relationship.

Pay: $35,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance

Application Question(s):

• Please describe a situation where you helped an employer, executive, business owner, or team become more organized. What system or process did you implement, and what was the result?

Work Location: In person