Executive Assistant Contracts Coordinator

Job Summary and Responsibilities

As our Executive Assistant, you will be an indispensable strategic partner, providing high-level administrative leadership and support to empower executive effectiveness.

Every day, you will expertly oversee daily administrative operations for executives, acting as a primary point of contact and independently managing routine matters. You’ll represent executives, manage schedules, coordinate communications, and prepare sensitive documents, drawing on comprehensive organizational knowledge to make confident decisions.

To be successful in this role, you will possess exceptional organizational skills, discretion, superior communication skills, and advanced technical proficiency.

The Executive Assistant/Contracts Coordinator performs a wide variety of responsible, complex, and confidential administrative and secretarial duties for the assigned executive(s). This position is also responsible for overseeing and coordinating the management and renewal of all hospital/physician and patient services or patient support services contracts, while providing additional support to the Administrative Team when requested. The assistant performs duties that require considerable confidentiality, initiative, tact, maturity, and independent judgment. This position requires excellent communication and strong interpersonal and organizational skills, as well as the ability to provide information and service to a wide range of internal and external contacts. This role requires knowledge of corporate, hospital, and departmental policies and procedures; requires knowledge of CMS CoP, Title 22 and other regulatory requirements. The Executive Assistant/Contracts Coordinator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the assigned executive(s). The Executive Assistant/Contracts Coordinator establishes priorities in all work and assures that assigned tasks are completed in a timely and accurate manner while following Mercy Medical Center’s Standards of Performance. The Executive Assistant/Contracts Specialist needs to be able to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/patient service and response. This position is classified as confidential and the incumbent must be flexible with schedule. Other duties may be assigned as needed.

Job Requirements

Required

• High School Graduate and a minimum of two years of customer service experience

Preferred

• Associate’s or Bachelor’s Degree
• Recent clerical experience within the last five years
• Project Management experience
• Five years in healthcare-related clerical support experience

Where You’ll Work

Founded in 1873, Dignity Health - Mercy Medical Center is a 186-bed, acute care, nonprofit hospital located in Merced, California. Serving over 150,000 patients annually, the hospital offers a full complement of services including a Level II NICU, heart care, the Mercy Cancer Center, and a family birth center. Additionally, Merced Medical Center has been recognized as an LGBTQ+ Healthcare Equality High Performer by the Human Rights Campaign Foundation and is a Joint Commission-certified Primary Stroke Center.

One Community. One Mission. One California

Pay Range
$30.91 - $45.98 /hour