Executive Legal Assistant

A Global law firm with offices in Manhattan is seeking an Executive Legal Assistant to support a Group Head and their team of attorneys. Duties will include managing calendars, scheduling appointments, handling legal correspondence, preparing documents, and assisting with the preparation of legal filings.

Hours: 9:30 am - 5:30 pm

Fully onsite

Pay: $40-50/hr, potential to convert to a salaried position

Responsibilities:

• Provide specialized administrative support to Group Head and attorneys.
• Assist with document preparation, client communication, and scheduling tasks.
• Ensure confidentiality and professionalism in all client and firm matters.
• Support the Group Head in daily operations.
• Liaise with other teams and departments as needed for seamless coordination.
• Prepare and manage complex legal documents and correspondence.
• Handle scheduling, travel arrangements, and expense reporting efficiently.
• Maintain up-to-date client and matter records for assigned attorneys.
• Provide backup support to other team members when necessary.
• Coordinate client billing and review prebills for accuracy.
• Assist with court filings and document preparation for state court cases.
• Maintain and organize client files, ensuring timely updates and storage.
• Provide excellent client service and maintain professional relationships.
• Create and update desk instructions for assigned attorneys.
• Support administrative tasks such as mail processing and file maintenance.
• Collaborate with team members to ensure efficient workflow and task completion.

Requirements

• Bachelor of Arts (BA) degree or equivalent education and experience.
• Minimum of 5 years of experience as a Legal Executive Assistant in a law firm.
• Proficiency in MS Word, Outlook, Excel, and legal document management systems.
• Strong organizational skills with attention to detail and precision.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in Trusts and Estates practice area preferred.
• Valid Notary Public commission or willingness to obtain one.