Executive Assistant to the Vice President for Institutional Advancement

Position Summary Institutional Advancement at the College of Saint Benedict (CSB) and Saint John’s University (SJU) invites applications for a full-time (1.0 FTE), benefit-eligible position of Executive Assistant to the Vice President for Institutional Advancement.

The College of Saint Benedict and Saint John’s University are bringing two strong Institutional Advancement (IA) teams together into an integrated division under the leadership of their inaugural joint Vice President for Institutional Advancement. The Executive Assistant to the Vice President (EA) is a central partner in this work: a trusted colleague who helps the Vice President lead with focus and care, keeps the division’s priorities moving, and helps build the shared practices, rhythms, and relationships that will define how one team serves two institutions and their missions.

The EA manages the Vice President’s calendar, priorities, communications, and office operations; oversees division budgets and administrative processes; works hand in hand with the President’s Office to coordinate presidential engagement in advancement; and serves as a key partner in organizational change management as the division integrates. Working across both campuses, the EA connects colleagues, anticipates needs, and helps new ways of working take hold.

As the primary liaison between Institutional Advancement and the President’s Office for donor relations, alumni engagement, and presidential development travel, the EA exercises exceptional judgment, discretion, and professionalism. The EA is an ambassador for both institutions, building strong relationships with colleagues, trustees, donors, alumni, and the Benedictine communities of Saint Benedict’s Monastery and Saint John’s Abbey, while maintaining the highest level of confidentiality and trust.

The normal work schedule for this position is Monday through Friday, 8:00 a.m. to 4:30 p.m. As part of supporting campus programs and events, periodic evening and weekend work is expected. Flexible scheduling and remote work options are available, enabling employees to adjust their hours during the workweek in coordination with their supervisor and departmental needs.

Why Join Us?

Benefits The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance
• 18 Paid Holidays Annually
• Generous Vacation and Sick Leave
• Life and Long-Term Disability Insurance
• Tuition Remission for Eligible Dependents
• Employer Contributions to a Retirement Plan
• Employee Assistance Program with access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To Learn More About Our Benefits, Visit Csbsju.edu/jobs. CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU .

The posted wage represents CSB and SJU’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate’s experience, qualifications, and skills, and may fall outside of the range indicated.

Inclusive Excellence

The College of Saint Benedict and Saint John’s University believe that an excellent liberal arts education requires an understanding and appreciation of cultural differences and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems to best meet the needs of our community as we educate students to address the most urgent needs of society. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

Responsibilities Executive Partnership and Office Leadership (30%)

• Serve as a trusted partner to the Vice President, anticipating needs, managing priorities, and ensuring follow-through on commitments and decisions.
• Manage the Vice President’s calendar, meetings, donor visits, and development calls, balancing time across both campuses and key constituencies.
• Prepare and coordinate agendas, strategy briefs, correspondence, memoranda, reports, and other communication…