Executive Assistant (open to remote)

You desire impactful work.

You’re RGA ready RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World’s Most Admired Companies , we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.

**A Brief Overview** Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management and related department.

**What You Will Do**

• Performs complex secretarial and administrative support duties which include, but not limited to; creating/preparing general to complex correspondence and spreadsheets, preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, scheduling and maintaining complex schedules in Outlook calendar, and overseeing and coordinating internal and external events.
• Performs advanced administrative support duties which include, but not limited to; coordinating travel and accommodations, coordinating/ scheduling meetings and conference calls, preparing/submitting expense report, and onboarding of new resources
• Handles executive-level internal and external communications which includes; handling incoming phone calls, returning phone calls, responding to voice-mails, managing incoming e-mails by forwarding and responding to e-mails as appropriate, and creating and mailing letters and memos on behalf of Executive and department.
• Acts as project manager on assigned projects, provides administrative assistance as needed on other special projects and maintains departmental file sharing and intranet site(s), as requested.
• Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
• Oversees and performs office management duties.
• Performs general administrative support duties which include, but not limited to; opening and distributing mail, preparing outgoing mail, filing and file maintenance, and copying, faxing and scanning.
• Liaise with internal cross-functional teams to ensure high-degree of collaboration, communication and awareness of department priorities. Coordinates with internal Procurement and Legal teams to ensure timely contract execution while adhering to Company policy.
• Performs vendor management activities including initial review and coding of invoices to support timely approval and payment of vendor invoices.
• Facilitating team building events and building/maintaining relationship with the broader RGA administrative assistant network.

**Qualifications** Education and Experience **Required**

• H.S. Diploma or General Education Degree (GED) GED or equivalent experience
• 7+ Years Secretarial and administrative experience
• Experience in a global business enterprise with operations on various continents, time zones, and cultures
• Prior experience working in fast-paced environment

**Preferred**

• Associate’s Degree (AA) OR
• Bachelor’s Degree in Arts/Sciences (BA/BS)
• 4+ Years Project coordination experience
• Direct business-to-business client experience

**Required** Skills and Abilities

• Advanced Word, Intermediate Excel and PowerPoint skills
• Intermediate math skills
• Ability to maintain a high level of confidentiality
• Ability to work independently
• Ability to be flexible when needed, take initiative, and demonstrate accountability.
• Intermediate oral and written communication skills demonstrating ability to share and impart knowledge.
• Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions.
• Ability to set goals, multitask and prioritize workload. Ability to balance detail with departmental goals/objectives
• Intermediate level of investigative, analytical and problem solving skills
• Ability to work well within a team environment and participate in department projects
• Ability to coordinate projects and handle changing priorities.
• Ability to foster customer service and liaise cross-functionally. Ability to demonstrate a positive and professional image

**What You Can Expect From RGA**

• Gain valuable knowledge from and experience with diverse, caring colleagues around th…