Office Assistant

Our client, a growing retail business based in Maui, Hawaii, is seeking an Office Assistant  to join their team. This is a primarily remote opportunity for an organized, personable, and tech-savvy professional who can oversee day-to-day administrative operations and support the continued growth of the business.

The successful candidate will be responsible for managing administrative processes, maintaining inventory and point-of-sale systems, supporting employees, and identifying opportunities to improve business operations. This is a hands-on role suited to someone who takes initiative, works independently, and enjoys being part of a growing organization.

Compensation & Details

• Salary: $60,000–$65,000 USD annually
• Full-time, permanent opportunity
• Location: Primarily remote – candidates based on Oahu or neighbouring Hawaiian islands will be considered
• Hours: Monday to Friday, 9:00 AM–5:00 PM Hawaii time
• Occasional travel between Hawaiian islands as required
• Company-provided laptop
• Benefits package, including health and wellness benefits

Key Responsibilities

• Oversee inventory management and consignment software, ensuring accurate records and information
• Monitor inventory workflows and coordinate inventory audits and stock counts
• Set up new vendors and artists in business systems and coordinate related payments
• Maintain communication with vendors and respond to inquiries
• Develop and maintain administrative procedures, process documentation, and training materials
• Provide systems training and ongoing support to employees
• Maintain point-of-sale (POS) system procedures and provide staff support
• Identify opportunities to improve administrative processes, systems, and business operations
• Support general office administration, business applications, and basic technology systems
• Respond to customer and vendor inquiries
• Maintain and update website content and social media information
• Support ongoing business growth and evolving operational requirements

Qualifications

• 2+ years of experience in office administration, office management, retail administration, or a similar role
• Previous retail industry experience strongly preferred
• Experience with inventory management systems, POS software, or other business applications
• Strong computer skills and ability to learn new software systems
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Ability to document processes and identify opportunities for improvement
• Comfortable managing competing priorities and working independently
• Proactive, self-motivated, and able to take ownership of responsibilities
• Adaptable and comfortable working in a growing business environment

Additional Information This is a primarily remote position for candidates located on Oahu or neighbouring Hawaiian islands. The business is based in Maui, and occasional inter-island travel will be required.

The successful candidate will work Monday to Friday, 9:00 AM–5:00 PM Hawaii time, and will be provided with a company laptop.

This is an excellent opportunity for someone seeking a long-term role where they can take ownership of office operations, contribute to process improvements, and grow alongside an expanding retail business.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.