Executive Assistant (Administrative) - WFH
- Source: LinkedIn
- Torentify
- Remote
- United States
- Full-Time
- Mid level
Job Description
About the Role
FlexStaff is hiring an experienced Executive Administrative Assistant for its client, an industry leader representing securities firms, banks, and asset management companies. This temporary-to-permanent position is 100% onsite in the Financial District. Once the role becomes permanent, there may be an opportunity to work remotely one day per week.
The selected candidate will provide administrative support to five Managing Directors, requiring adaptability and the ability to work effectively with different management styles. The position follows a nine-hour workday with a one-hour lunch break and offers flexible start times.
About the Company
FlexStaff is hiring on behalf of its client, an industry leader representing securities firms, banks, and asset management companies.
Key Responsibilities
- Maintain complex calendars and coordinate travel arrangements.
- Organize and coordinate virtual and in-person member meetings, including maintaining rosters, drafting, proofreading, and distributing meeting materials, scheduling meeting rooms and virtual meetings, ordering food, and maintaining attendance and building security lists.
- Assist with planning, logistical coordination, and support for occasional events involving members, regulators, and policymakers.
- Prepare and manage the timely submission of monthly expense reports, vendor work packages, and internal payment processes.
- Establish and maintain effective, collaborative, and cooperative professional business relationships throughout the organization.
Required Qualifications
- Bachelor’s degree or 3+ years of executive administrative support experience.
- Ability to demonstrate a high level of professionalism and confidentiality in all communications.
- Ability to adapt to different work styles.
- Excellent clerical, organizational, time management, written, and verbal communication skills.
- Strong attention to detail and accuracy.
Work Arrangement and Schedule
- Temporary-to-permanent position.
- 100% onsite in the Financial District.
- Potential opportunity to work remotely one day per week once the position becomes permanent.
- Nine-hour workday with a one-hour lunch break.
- Flexible start times, such as 8:30 a.m. – 5:30 p.m. or 9:00 a.m. – 6:00 p.m.
Compensation
- $39.50 per hour.
- Eligible for overtime.
