Executive Assistant and Operations Coordinator

Executive Assistant & Operations Coordinator

**Part-Time Fully Remote Potential for Full-Time Employment**

Location: Remote, United States (Michigan, Indiana, and Illinois preferred)

Compensation: $25–$30 per hour, commensurate with experience

Schedule: Approximately 20 hours per week, Monday–Friday, during regular business hours. A consistent work schedule will be established upon hiring.

Employment Type: Part-time W-2 position, with potential for full-time employment as organizational needs expand.

Equipment: Company-provided laptop and required work software.

About the Position

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to provide direct administrative and operational support to a founder overseeing multiple organizations in healthcare, residential care, workforce development, education, research, and nonprofit initiatives.

This position combines traditional executive assistance with project coordination and operational support. The successful candidate will serve as a trusted administrative and operational partner to the Founder, helping manage daily responsibilities, improve organizational systems, coordinate projects, and ensure timely follow-through across multiple initiatives.

The ideal candidate is a self-starter who demonstrates sound judgment, excellent communication skills, strong attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, appointments, meetings, and scheduling.
• Organize email correspondence, draft professional communications, and coordinate follow-ups.
• Maintain organized digital files, records, and administrative documents.
• Track deadlines, action items, and ongoing priorities.
• Prepare meeting agendas, reports, presentations, and correspondence.
• Coordinate communications with business partners, vendors, employees, and external stakeholders.

Business Operations & Project Coordination

• Provide administrative and operational coordination across multiple business entities.
• Assist with employee recruitment, interview scheduling, and onboarding documentation.
• Monitor project timelines, deliverables, and outstanding assignments.
• Coordinate administrative communication with employees, vendors, and contractors.
• Assist with invoices, expense tracking, and general administrative reporting.
• Develop and maintain operational trackers, checklists, and standard operating procedures.
• Follow up on delegated tasks and help ensure timely completion.
• Identify operational challenges and recommend practical solutions.

Nonprofit & Research Support

• Support administrative activities for nonprofit programs and community initiatives.
• Research grant and funding opportunities and maintain application calendars.
• Organize research documents, reports, presentations, and project materials.
• Track reporting requirements, deadlines, and project milestones.
• Coordinate meetings and correspondence with collaborators and institutional partners.

Systems & Process Improvement

• Develop and maintain centralized task management systems.
• Identify opportunities to improve workflow efficiency.
• Support implementation of administrative automation and AI-assisted productivity tools.
• Maintain organized project documentation and progress trackers.
• Provide weekly summaries of completed work, outstanding tasks, and upcoming priorities.

Required Qualifications

• Bachelor’s degree from an accredited college or university required.
• Minimum of two years of relevant professional experience in executive assistance, administrative support, operations, or project coordination.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and problem-solving abilities.
• Ability to manage competing priorities and meet deadlines.
• Proficiency in Microsoft Office and Google Workspace.
• Demonstrated ability to work independently and take initiative.
• Strong professional judgment and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Availability to work consistently during regular weekday business hours.
• Reliable internet connectivity and a professional remote workspace.

Preferred Qualifications

• Experience supporting an entrepreneur, founder, executive director, or senior-level executive.
• E…