Data Entry Clerk

Company Description

The 928 Law Firm provides a wide range of legal services to small businesses, families, and individuals throughout Northern Arizona. The firm is team-oriented, technology-friendly, and focuses on practical, accessible legal solutions tailored to the needs of local communities. Team members collaborate closely to support clients with professionalism, confidentiality, and empathy. The 928 Law Firm values accuracy, reliability, and clear communication in all aspects of its work, including administrative and data-related tasks.

Role Description

Our Data Entry Clerk + Pipeline Manager is responsible for processing incoming documents, calendaring hearings and deadlines, communicating with clients and other staff about documents and important dates, answering phones, filing documents, and other firm needs. The Pipeline Manager supports our Client Coordinator in managing the Firm’s lead pipeline and ensuring a smooth hiring and onboarding process for our new clients. This is an entry to mid-level position, and the ideal candidate will have client-centered communication skills, great attention to detail, and an eagerness to learn.

Responsibilities

Primary:

• Managing incoming documents, assign document names, and share documents with clients and firm staff
• Calendaring case deadlines, events, and hearings
• Collaborating with the firm’s Case Manager to preserve and manage original client documents
• Maintaining organization of original client documents
• Ensuring that attorneys have the documents and information they need during consultations
• Maintaining organization of the Firm’s lead management system
• Contacting leads to ensure that the appropriate fees are paid, engagement letters and other documents are signed, and supporting leads through the consultation and onboarding process
• Converting leads to open case files, and ensuring a smooth transition from lead to client
• Completing tasks assigned by the Client Coordinator

Secondary:

• Answering incoming calls and transfer calls to lawyers and other staff
• Schedul ing meetings and calls between lawyers and clients
• Greet ing visitors to the firm
• Fil ing case documents
• Mail ing documents and items

• Complet

  ing

  tasks assigned by the firm’s Case Manager



Qualifications

Mandatory

:

• High School Diploma or GED equivalent
• Located in Arizona or New Mexico

Preferred:

• Associate’s degree or higher from an accredited school
• Experience working at a law firm or similar agency

Required skills

• Extremely detail-oriented
• Task-oriented and self-motivated
• Excellent time management skills including prioritization of urgent and time-sensitive tasks
• Works well in a team-oriented environment
• Computer proficiency (including Microsoft Word)
• Excellent written and spoken English capabilities
• Ability to take constructive feedback and incorporate it into your daily work
• Ability to make and keep commitments, including presence during business hours

Compensation, Benefits, & Hours

• Full time
• Hourly, starting at $20.00 - $22.00 based on experience
• Opportunity for career advancement and long-term growth
• Medical, dental, and vision insurance
• 401k contribution and matching
• 12 days of paid time off per year
• 3 days of paid sick leave per year

How to Apply

• Send a current resume, cover letter, and your availability for an interview to [email protected]
• In your email, describe in detail the extent to which you used AI in preparing any of your application materials
• We will not consider applicants who fail to comply with these application requirements
• After we receive your resume and other documents, we will respond via email within 5 business days