Administrative Assistant

POSITION DETAILS

Location: Remote – International. Candidates based in the United States will not be considered.

Position Type: Long-term Contract

Work Schedule: Candidates must be available to work Pacific Time business hours, Monday through Friday, from 9:00 AM to 5:30 PM PT.

POSITION SUMMARY

Talent Table is seeking a highly organized, detail-oriented Administrative Assistant to provide reliable day-to-day administrative and business support. The ideal candidate has advanced proficiency in Microsoft Excel and PowerPoint, strong overall Microsoft Office skills, and hands-on experience managing files and folders in Dropbox.

This role requires excellent follow-through, strong communication, and the ability to manage spreadsheets, documents, calendars, and competing priorities independently.

KEY RESPONSIBILITIES

1. Excel & Administrative Tracking

• Create, update, format, and maintain accurate Excel spreadsheets, trackers, and status reports.
• Organize data, check for accuracy, and track deadlines, requests, and follow-up items.
• Maintain organized records and provide clear updates on outstanding tasks.

1. Microsoft Office & General Administrative Support

• Create, edit, and professionally format PowerPoint presentations, including slide layouts, charts, tables, and visual materials; prepare documents and correspondence in Word and Outlook.
• Manage calendars, schedule meetings, coordinate communications, and follow up on assigned tasks.
• Review emails and meeting notes, capture action items, and support daily administrative needs.

1. Dropbox & Document Organization

• Organize and maintain files and folders in Dropbox, ensuring documents are easy to locate and up to date.
• Apply consistent file naming, folder structures, and version control.
• Upload, retrieve, share, and maintain business documents with appropriate attention to confidentiality.

1. Team Coordination & Follow-Through

• Coordinate routine administrative requests and track assignments through completion.
• Communicate with team members to obtain information, confirm next steps, and meet deadlines.
• Identify missing information, resolve routine issues, and escalate questions when needed.

REQUIREMENTS

• Proven experience as an Administrative Assistant, Executive Assistant, or Administrative Coordinator.
• Strong Microsoft Excel skills, including spreadsheet creation, formatting, formulas, sorting/filtering, and data tracking.
• Strong PowerPoint skills, including independently creating polished presentations, formatting slides, and incorporating charts, tables, and graphics; proficiency in Word and Outlook.
• Hands-on experience with Dropbox, including organizing, uploading, sharing, and managing files and folders.
• Excellent organization, accuracy, attention to detail, and time-management skills.
• Ability to work independently, prioritize tasks, and follow through with minimal supervision.
• Clear written and verbal communication and professional handling of confidential information.

KEY PERFORMANCE EXPECTATIONS

• Spreadsheets and administrative records are accurate, organized, and current.
• Dropbox files and folders are consistently maintained and easy to access.
• PowerPoint presentations, documents, calendars, and routine administrative tasks are completed accurately and on time.
• Team members receive timely follow-up and clear status updates.