Executive Assistant

Job Summary The Executive Assistant supports the partners of Commonstake Partners. The Executive Assistant manages their calendars, travel and correspondence, prepares them for client meetings and keeps the firm’s internal deadlines on track. The position is full-time and remote.

Essential Duties and Responsibilities

• Manages partner calendars across time zones and resolves conflicts
• Books travel and prepares itineraries for client visits
• Drafts routine correspondence and prepares meeting materials from firm templates
• Assembles briefing notes before client meetings from the CRM and the client file
• Processes expense reports and vendor invoices for approval
• Updates contacts and meeting notes in the CRM
• Coordinates the monthly partner meeting and records action items
• Other duties as assigned.

Qualifications

• Experience as an executive assistant, administrative assistant or office coordinator, including internships
• Outlook or Google Calendar, managing several calendars at once
• Microsoft 365: Word, Excel and PowerPoint

Preferred Qualifications

• Experience supporting executives at a professional services firm
• Expensify, Concur or a similar expense tool

Working Conditions This position is remote and open to candidates anywhere in the United States. Work is performed at a computer, with frequent calls and video meetings. Hours follow U.S. business hours, with occasional early calls around client meetings.

Benefits

• Health, dental and vision coverage, including family members
• A 401(k) plan to which Commonstake contributes
• Paid time off, sick days and the U.S. holiday calendar
• Annual funding for professional courses
• A company laptop and support for a home workspace

About Commonstake Partners Commonstake Partners advises owners of private businesses on succession, transaction preparation and changes in ownership. The firm is based in Columbus, Ohio. Every assignment is defined in writing before it begins, and legal documents, tax advice and financing stay with qualified specialists.

Commonstake Partners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.