Administrative Assistant - 100% Remote

About the Role

PDS Tech Commercial is seeking an organized and customer-focused Administrative Assistant / Talent Acquisition Coordinator to support recruiting operations for a global leader in the aviation industry. This full-time, 12-month contract position involves coordinating interviews, managing complex schedules, communicating with candidates, arranging interview travel, and supporting recruitment activities from scheduling through onboarding.

You will work closely with candidates, recruiters, hiring managers, and interview teams to help ensure a smooth and professional recruitment experience. The position is fully remote and follows a Monday–Friday, first-shift schedule from 7:30 AM to 4:30 PM.

Key Responsibilities

• Coordinate and schedule interviews across multiple time zones for candidates, recruiters, hiring managers, and interview panels.
• Manage complex calendars, including executive, panel, and high-volume interview scheduling.
• Serve as a primary point of contact for candidates throughout the recruitment process, providing timely communication and support.
• Arrange candidate travel, including flights, hotel accommodations, and ground transportation for on-site interviews.
• Process and track candidate expense reimbursements in accordance with company policies.
• Prepare and distribute interview agendas, candidate packets, profiles, and evaluation materials.
• Maintain accurate candidate records and status updates within the Applicant Tracking System (ATS).
• Support improvements to scheduling processes, workflows, and recruitment tools to increase efficiency.
• Track scheduling metrics and coordination activities to support recruiting operations and reporting.
• Identify opportunities to improve the candidate experience and recommend process enhancements.
• Provide additional administrative and coordination support to the Talent Acquisition team as business needs evolve.
• Ensure recruiting practices comply with applicable employment laws and OFCCP/EEOC guidelines.

Required Qualifications

• High school diploma or equivalent with 8 years of relevant experience, or a bachelor’s degree with 4 years of relevant experience.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• 1–2 years of experience in Talent Acquisition coordination, administrative support, recruiting coordination, or high-volume scheduling.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience managing complex calendars and coordinating meetings across multiple stakeholders.
• Experience working with Workday or other HRIS/Applicant Tracking Systems.
• Strong internet research and administrative support skills.
• Experience supporting recruiting, HR, or Talent Acquisition teams.

Salary & Benefits

• Pay rate: $27.32 per hour.
• Medical, dental, and vision insurance.
• Life insurance and short-term disability.
• Additional voluntary benefits.
• Employee Assistance Program (EAP).
• Commuter benefits.
• 401(k) plan.
• Eligible paid leave, including Paid Sick Leave or other leave required by federal, state, or local law.
• Holiday pay where applicable.
• Ongoing support from the PDS Tech Commercial team throughout the assignment.

Work Arrangement & Schedule

• 100% remote.
• Monday–Friday, first shift.
• 7:30 AM–4:30 PM.
• Full-time, 12-month contract.

ITAR / Export Administration Regulations

This position requires the use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access to controlled technologies to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or to certain foreign nationals who have received an export license.

Equal Employment Opportunity

PDS Tech Commercial is an Equal Opportunity Employer/Veterans/Disabled. Military-connected talent is encouraged t o apply.

Additional Notices

The Candidate Privacy Information Statement explains how candidate information will be used.

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