Irrigation Project Assistant

Support our team as an Irrigation Project Assistant to provide administrative and project coordination support for irrigation installation, maintenance, repair, and landscaping projects. This is an entry level, fully remote position suitable for individuals interested in developing their skills in project administration, scheduling, customer communication, and operational coordination.

The successful candidate will assist with organizing project information, maintaining schedules, communicating with customers and field teams, tracking project activities, and ensuring administrative tasks are completed accurately and efficiently.

Previous experience in irrigation, landscaping, construction, or project coordination is helpful but not required. We welcome candidates with strong organizational skills, attention to detail, and a willingness to learn. Training will be provided for qualified applicants.

Responsibilities

• Provide administrative and coordination support for irrigation installation, maintenance, and repair projects.

• Assist with scheduling irrigation service appointments, project consultations, inspections, and maintenance visits.

• Communicate professionally with customers, project managers, irrigation technicians, contractors, and other team members.

• Receive and organize project requests, service inquiries, and customer information.

• Maintain accurate digital project files, schedules, records, and administrative documentation.

• Assist with tracking project progress, assigned tasks, deadlines, and outstanding requirements.

• Enter and update project information in spreadsheets, databases, and project management systems.

• Coordinate appointment confirmations, scheduling changes, cancellations, and customer follow up.

• Assist with preparing work orders, service requests, project summaries, and basic administrative reports.

• Maintain organized records of irrigation equipment, materials, supplies, and project requirements.

• Communicate scheduling information and project updates between customers and field personnel.

• Assist with coordinating irrigation installations, system repairs, maintenance appointments, and seasonal service activities.

• Monitor incoming emails, customer inquiries, and shared communication channels.

• Follow up with team members regarding pending assignments, missing information, and project updates.

• Help organize project estimates, invoices, purchase records, and supporting documentation.

• Maintain accurate customer profiles, property information, service histories, and appointment records.

• Assist with coordinating material requests and communicating supply requirements to the appropriate team members.

• Identify scheduling conflicts, missing documentation, and administrative issues requiring attention.

• Prepare daily project schedules, task lists, and basic progress reports.

• Maintain confidentiality of customer information, company records, and project documentation.

• Provide general administrative support to project managers and operational staff as assigned.

Qualifications

• High school diploma required. Bachelors degree or equivalent preferred.

• This is an entry level position. Previous professional experience is not required.

• Experience in irrigation, landscaping, construction, project coordination, customer service, or administration is helpful but not required.

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Ability to manage multiple assignments and follow established procedures.

• Comfortable using computers, email, spreadsheets, digital calendars, and online administrative systems.

• Basic knowledge of Microsoft Office, Google Workspace, or similar applications is beneficial.

• Accurate data entry and record keeping abilities.

• Strong time management and follow up skills.

• Ability to communicate professionally with customers, coworkers, and management.

• Willingness to learn basic irrigation terminology, equipment, maintenance procedures, and project processes.

• Ability to organize project documents and maintain accurate administrative records.

• Strong problem solving skills and willingness to seek clarification when necessary.

• Dependable, punctual, and committed to completing assigned responsibilities.

• Ability to work independently while maintaining regular communication with the team.

• Professional approach to handling confidential custo…