Administrative Assistant

Job Summary The Administrative Assistant organizes the meetings and paperwork around Commonstake’s assignments: owner calls, board meetings, shareholder meetings and the documents that go with them. The position supports the partners and the client team and is full-time and remote.

Essential Duties and Responsibilities

• Schedules client calls, board meetings and shareholder meetings across time zones
• Assembles board packs and meeting materials and sends them on time
• Files meeting records
• Maintains shareholder contact lists
• Prepares engagement letters from templates and sends them for signature
• Processes expenses and supplier invoices
• Orders equipment and sets up accounts for new colleagues
• Other duties as assigned.

Qualifications

• Experience as an administrative or executive assistant, including internships
• Microsoft 365 (Outlook, Word, Excel) or Google Workspace
• An e-signature tool such as DocuSign or Adobe Sign

Preferred Qualifications

• Two years in an administrative role
• Work at a law, accounting or advisory firm
• Supporting a board or committee

Working Conditions This is a remote position open to candidates anywhere in the United States. Work is performed at a desk with prolonged periods of sitting, computer use and video meetings. Hours follow U.S. business hours, with occasional flexibility around board and shareholder meetings.

Benefits

• Health, dental and vision coverage, including family members
• A 401(k) plan to which Commonstake contributes
• Paid time off, sick days and the U.S. holiday calendar
• Annual funding for professional courses and exams
• A company laptop and support for a home workspace

About Commonstake Partners Commonstake Partners advises owners of private businesses on succession, transaction preparation and changes in ownership. The firm is based in Columbus, Ohio. Every assignment is defined in writing before it begins, and legal documents, tax advice and financing stay with qualified specialists.

Commonstake Partners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.