Facilities Assistant

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Mission Statement of the University of Michigan School of Dentistry: Enhancing health through education, service, advocacy, research, and discovery.

Vision As a global leader in integrated health, we drive innovation through groundbreaking research and transformative education, preparing future-ready leaders to deliver equitable, exceptional care and advance the dental profession.

Core Values

• Compassion: We approach each interaction with collegiality, empathy, and professionalism, recognizing the unique contributions of each individual.
• Leadership: We empower each person to lead and contribute to our shared goals.
• Excellence: We uphold high standards and drive progress in healthcare.
• Responsibility: We promote integrity, professionalism, and accountability to ensure ethical decision-making.
• Trust: We commit to an honest, transparent environment that fosters healthy relationships.
• Creativity: We approach problems with bold thinking by crafting innovative solutions that benefit our community.
• Belonging: We embrace and celebrate our diverse community by fostering a sense of inclusion and belonging.

Job Summary The University of Michigan School of Dentistry, founded in 1875 in Ann Arbor, is a top-ranked, world-renowned institution for dental education, research, and clinical care. It consistently ranks among the top dental schools globally, offering DDS, dental hygiene, and advanced graduate programs, including a unique program for internationally trained dentists.

This position supports a large and complex clinical, research, and academic facility with significant daily operational demands. School of Dentistry Facilities manages a high volume of service requests, system monitoring, and building issues, including over 1,000 access-related requests annually and frequent building system alerts requiring follow-up. The role is structured as a two-year term-limited position to provide operational support during a period of increased project activity, including the Simulation Clinic renovation and ongoing facility improvements.

Please Note This is a 2-year term-limited position. Responsibilities*

Building Operations and Maintenance Support

• Perform daily building walkthroughs of clinics, classrooms, labs, and public spaces to identify maintenance, safety, and cleanliness issues
• Monitor and follow up on work orders with Facilities Service Center and custodial teams
• Respond to building issues including leaks, odors, system alarms, and equipment concerns
• Coordinate with maintenance, custodial, and facilities teams to ensure timely resolution of issues
• Assist in communicating building impacts such as shutdowns, repairs, and disruptions to occupants

Space, Furniture, and Operational Support

• Assist with office moves, furniture setup, and equipment relocation
• Support classroom, clinic, and event space readiness including tables, chairs, and layouts
• Monitor and maintain public spaces, lounges, and shared areas
• Track and manage inventory including attic stock and facility supplies
• Assist with space assignments, updates, and department requests

Access, Security, and Safety Support

• Support access control including MCard updates, door access changes, and key coordination
• Monitor building access and assist with door schedules, lock/unlock requests, and security issues
• Assist with building safety monitoring and respond to emergencies during work hours (water issues, alarms, etc.)
• Support compliance with safety practices in coordination with Facilities, EHS, and departmental teams

Project and Administrative Support

• Support small projects and facility improvement efforts, including lifecycle work and minor renovations
• Assist Facilities leadership with coordination of ongoing projects and departmental requests
• Support sustainability and operational initiatives (waste reduction, recycling, etc.)
• Assist with documentation, communication, and coordination of facilities-related activities

Required Qualifications*

• High school diploma or equivalent; Associate degree or coursework in facilities, constr…