Administration & Operations Assistant (Part-time, Remote)

Australian Crop Breeders Ltd (ACB) is a not-for-profit peak industry body representing and supporting Australia’s field crop breeders. ACB provides leadership and advocacy on research and development priorities, regulatory and legal matters, variety trial activities and royalty collection. It plays a central role in End Point Royalty collection with grain buyers. By working closely with its members and engaging across the industry, ACB plays a critical role in driving crop improvement, ensuring compliance and delivering long-term value to Australian agriculture.

Reporting directly to the Chief Executive Officer (CEO), the Administration & Operations Assistant provides high-level administrative and operational support to ensure the smooth day-to-day functioning of ACB. This role involves assisting with key project activities, supporting committees, maintaining databases and records, liaising with members and grain buyers and coordinating events. The position requires strong organisational skills, attention to detail and the ability to work independently in a remote setting.

Part-time (0.4 FTE, 2 days per week). Salary $75,000 FTE, equating to $30,000 plus super for 0.4 FTE.

Key responsibilities

• Manage and maintain ACB’s CRM system, ensuring records and workflows are accurate and up to date.
• Coordinate contracts with royalty managers and grain buyers, including execution, filing and follow-up of outstanding matters.
• Support End Point Royalty (EPR) collection activities by coordinating data, remittance reminders and stakeholder communications.
• Organise and process data from external providers to support royalty invoicing and harvest activities.
• Maintain variety, licensing and seed distribution information, including updates to the Variety Central website.
• Assist with the planning and delivery of Breeders Week and other industry events.
• Provide administrative support and stakeholder liaison across ACB’s programs and activities.
• Attend occasional meetings or events as required.

Experience & Skills

• At least 3 years’ experience in an Administration & Operations Assistant or similar role, with the ability to manage competing priorities and maintain strong attention to detail
• Strong organisational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, Word, PowerPoint)
• High level of discretion and confidentiality
• Ability to work independently and with initiative to anticipate needs
• Comfortable working remotely with provided equipment and partial reimbursement for internet/phone
• Australian citizenship or permanent residency.

Desirable

• Familiarity with agriculture or crop breeding industry
• Experience in event coordination

Application

Please submit a cover letter addressing experience regarding the key responsibilities and listed experience and skills by COB Friday 3 July 2026.

Employment is subject to satisfactory reference checks and a National Police Check.