Executive Assistant to Co-Founders

Executive Assistant to Founders & CEO

Location: Remote (New York City-based preferred; occasional in-person meetings and events)

Compensation: $120,000–$130,000 + benefits

About the Opportunity:

Our client is a venture-backed technology company at an exciting stage of growth. With a rapidly expanding customer base, a fully remote team, and ambitious plans for the next phase of scaling, the organization is building a category-defining platform that helps businesses better understand and engage their customers.

This is a unique opportunity to join early and work directly alongside the founders and CEO as a trusted partner. The role offers exceptional visibility across the business and the chance to make a meaningful impact as the company continues to grow.

The Executive Assistant will serve as a strategic partner to the founders and CEO, helping drive efficiency, organization, and execution across a fast-moving business. This is a newly created position ideal for someone who enjoys building structure, solving problems proactively, and operating as a true extension of leadership.

The right person thrives in entrepreneurial environments, embraces new technology, and enjoys wearing multiple hats while helping a growing organization scale.

Key Responsibilities:

• Manage complex and evolving calendars for the founders and CEO
• Coordinate domestic travel, logistics, and itineraries
• Schedule and organize investor, customer, and leadership meetings
• Prepare agendas, meeting materials, follow-up notes, and action items
• Support cross-functional scheduling and communication across the leadership team
• Plan company events, team gatherings, and offsites
• Manage expenses, vendor relationships, and administrative workflows
• Serve as a trusted point of contact for day-to-day operational needs
• Anticipate challenges before they arise and proactively develop solutions
• Identify opportunities to improve processes and implement scalable systems
• Leverage technology and AI tools to increase efficiency and productivity
• Provide occasional personal support to leadership as needed

Qualifications:

• 3+ years of experience supporting founders, CEOs, executives, or senior leadership teams
• Experience working in fast-paced, entrepreneurial, or high-growth environments
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Exceptional written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Resourceful, proactive, and naturally curious with a strong sense of ownership
• Comfortable operating independently and making sound decisions
• Strong technology aptitude with enthusiasm for learning new tools and systems
• Experience with Google Workspace, Slack, AI tools, and modern productivity platforms
• Based in the New York City area with flexibility for occasional in-person meetings

Preferred:

• Startup or venture-backed company experience ( Experience working within remote-first environments utilizing Google Workspace, Slack, and other collaborative technology platforms.)
• Familiarity with emerging AI technologies and workflow automation tools
• Desire to grow alongside a rapidly scaling organization and take on increasing responsibility over time

Why This Role?

• Direct partnership with visionary founders and executive leadership
• Opportunity to join a company during a pivotal stage of growth
• High visibility and exposure across all areas of the business
• Ability to influence processes and help shape how the company scales
• Remote-first culture with flexibility and autonomy
• Significant opportunity for professional growth as the organization expands

Benefits:

Comprehensive benefits package available, including healthcare options, paid time off, and additional employee perks.