Executive Assistant CPTSO & SVP (Ops)

• The Executive Assistant provides high-level administrative support to Senior Leadership Team (SLT) members and other senior staff as required
• Correspondence and Scheduling: Manages email and scheduling for executives with a focus on urgency and necessity. Aligns the executives’ time with their priorities leveraging expert prioritization strategies. Manages meeting cadence for the leadership team, ensuring materials are sent in advance and captures meeting notes and action items. Operates effectively in a fast-moving and ambiguous environment
• Travel and Expense Management: Arranges travel and accommodations for executives. Submits and monitors expense reports on behalf of the executives
• Project and Event Management: Owns and is responsible for the successful outcome of projects and events. Prioritizes tasks and projects to meet multiple competing deadlines. Helps facilitate, participate in, and lead team activities and events. Performs additional duties as assigned by executives
• Business Reporting: Takes responsibility for weekly maintenance of organization critical documents, such as org charts, meeting agendas, and meeting notes. Assists with the preparation of quarterly business reviews
• Cross-Functional Collaboration: Works cross-functionally and collaboratively with the EA team to support the executive team. Maximizes efficiency by building out systems and processes for increased organization and unified workstreams. Acts as a liaison between the staff and direct reports

Benefits

• Start-up culture
• Open PTO
• Growth opportunities

• Medical, dental, and vision, 401(k)

• Experience with coordinating and managing projects
• Proven creative thinker with strong business acuity
• Proven track record of effectively interacting with and supporting senior management
• Strong time management and multitasking skills
• Exhibits interpersonal skills
• Proficient data analysis and reporting skills
• Excellent oral and written communication skills
• Strong ability to think strategically and proactively across departments