Property Management & Trust Accounting Assistant (Victoria Property) with Sign-on Bonus

Position Title: Property Management & Trust Accounting Assistant

Schedule: Monday – Friday, 9:00 AM – 5:30 PM VIC, AU Time or 6:00 AM – 2:30 PM PH Time

Holiday to follow: VIC, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home

Work Details: Full-time

Role Overview

We are seeking a detail-oriented and highly organized Property Management & Trust Accounting Assistant to join our client’s team. In this role, you will directly manage day-to-day administrative property tasks, trust accounting, and bookkeeping for a portfolio based in Victoria, Australia.

The ideal candidate has 2 to 3 years of experience in property management administration, with a strong focus on rent roll management and trust bookkeeping. Advanced proficiency in Property Tree is strictly required.

Key Responsibilities

Rent Roll & Trust Bookkeeping

• Manage daily trust accounting tasks using Property Tree, ensuring absolute accuracy.
• Process tenant rental payments, track arrears, and issue automated reminders.
• Perform daily bank reconciliations and manage end-of-month (EOM) and end-of-financial-year (EOFY) processes.
• Disburse funds to landlords, suppliers, and councils securely and on time.

Property Management Administration

• Oversee tenancy databases, updating lease renewals, bonds, and tenant records in Property Tree.
• Process routine maintenance requests and coordinate with local Victorian tradespeople.
• Prepare lease agreements, condition reports, and termination notices in compliance with Victorian rental regulations.
• Act as the primary administrative bridge for the onshore property management team.

Financial Reporting & General Ledger Tracking

• Maintain clean general ledger records for the property portfolio.
• Assist with business-level bookkeeping using Xero or MYOB.
• Generate weekly and monthly financial health reports for the management team.

Requirements and Qualifications

• Experience: 2 to 3 years of hands-on experience in Australian property management, specifically managing a rent roll.
• Software Mastery: Expert-level proficiency in Property Tree is mandatory.
• Bookkeeping Software: Strong working knowledge of Xero or MYOB is highly preferred.
• Industry Knowledge: Solid understanding of Australian trust accounting principles and Victoria’s Residential Tenancies Act regulations.
• Communication: Exceptional written and verbal English communication skills, with a confident professional phone manner.
• Attributes: High attention to detail, strong problem-solving skills, and the ability to work autonomously under strict deadlines.

Perks & Benefits:

Company-provided desktop/laptop with back-up internet.

HMO from day one.

15 Vacation + 5 Sick Leaves.

Annual performance reviews.

Employee loan facilities.

Fun company events with prizes and recognition.

Join Us & Earn a ₱10,000 Sign-On Bonus!

In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements.

Job Type: Full-time

Pay: Php35,000.00 - Php45,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• Are you willing to submit the pre-employment requirements (such as NBI clearance, medical tests, etc.)?
• What is your expected gross monthly salary (in PHP)? (35,000 to 45,000)

Experience:

• Victoria tenancy laws : 1 year (Preferred)
• Xero or MYOB for bookkeeping and financial reporting: 2 years (Required)
• Australian property management administration: 1 year (Required)
• managing an Australian residential rent roll: 1 year (Required)
• Property Tree: 2 years (Required)
• handling trust accounting: 1 year (Required)
• month-end or year-end trust accounting processes: 1 year (Required)
• performing daily bank reconciliations: 2 years (Required)
• managing tenancy administration: 2 years (Required)
• coordinating property maintenance: 1 year (Required)

Work Location: Remote