Publishing Virtual Assistant with Ai Skillset

Company Description

032 Outsourcing formerly Open Look Business Solution’s services span marketing, publication design, website development and support, telemarketing and sales, printing, and distribution. The organization operates with dependable resources based in the US and overseas to improve processes, efficiency, and return on investment.

Role Description The Publishing Virtual Assistant with AI Skillset is a full-time remote role responsible for supporting publishing operations and content workflows using both traditional tools and AI-assisted processes. Day-to-day tasks include managing administrative duties, organizing files and schedules, coordinating with internal teams and clients, and assisting with production timelines. The role involves conducting research, preparing and editing text for various publishing formats, and using AI tools to streamline content creation, data handling, and quality checks. The virtual assistant will help with basic layout preparation, metadata and content updates on digital platforms, and tracking project status to ensure on-time delivery. This role also requires clear communication, proactive problem-solving, and adherence to publishing standards and client guidelines.

Qualifications

• Effective Communication skills for collaborating with clients, team members, and stakeholders.
• Strong Administrative Assistance abilities, including scheduling, documentation, and task coordination.
• Research skills to gather, verify, and organize information relevant to publishing projects.
• Text Editing and proofreading skills to ensure accuracy, clarity, and consistency of written content.
• Understanding of Publishing processes and workflows, preferably in digital and print environments.
• Experience using AI tools (e.g., AI writing assistants, automation platforms) to support content and administrative tasks.
• Proficiency with office and collaboration software (such as word processing, spreadsheets, project management tools).
• Strong organizational skills, attention to detail, and the ability to manage multiple projects remotely.
• Relevant experience in publishing, media, or virtual assistance; formal education in communications, publishing, or a related field is an advantage.
• Must have worked with foreign companies and have worked on graveyard shift + be willing to work US hours.

We will only process applications through this form:

https://forms.clickup.com/90161725800/f/2kz0xgb8-7936/1SG8IJGEI169N4K6ER