Executive Assistant (with US freight forwarding experience)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide strategic and administrative support to the CEO and COO of a US-based freight forwarding company. The ideal candidate has prior experience in freight forwarding or logistics, excels in executive support, and can effectively coordinate with internal and external stakeholders across multiple locations and time zones.

Key Responsibilities

• Provide direct administrative and operational support to the CEO and COO.
• Manage, review, prioritize, and respond to executive emails on behalf of leadership when required.
• Maintain and coordinate complex calendars, meetings, appointments, and travel arrangements.
• Act as a liaison between executives and internal/external stakeholders.
• Coordinate communication with customers, carriers, vendors, brokers, and business partners.
• Organize and schedule interviews with prospective candidates and stakeholders.
• Prepare meeting agendas, presentations, reports, and follow-up action items.
• Monitor key projects and ensure deadlines and deliverables are met.
• Conduct research and gather information to support executive decision-making.
• Handle confidential information with professionalism and discretion.
• Support daily operations and special projects as assigned by the CEO and COO.

Required Qualifications

• Minimum 3 years of experience as an Executive Assistant supporting senior executives or C-level leaders.
• Previous experience in the freight forwarding, logistics, transportation, or supply chain industry is required.
• Strong understanding of freight forwarding operations, including air freight, ocean freight, customs clearance, and shipping documentation.
• Ability to effectively manage executive email correspondence and stakeholder communications.
• Experience coordinating with multiple departments and external stakeholders.
• Knowledge of US geography, major ports, states, regions, and logistics routes.
• Excellent verbal and written English communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to work independently in a fast-paced environment.

Preferred Qualifications

• Experience supporting US-based executives.
• Familiarity with customs processes and CBP (Customs and Border Protection) requirements.
• Knowledge of freight forwarding systems, CRM platforms, and project management tools.
• Experience coordinating recruitment activities and interview scheduling.

Benefits:

• Health insurance
• Life insurance
• Paid training
• Work from home

Experience:

• Executive Assistant: 3 years (Required)
• Executive Administration : 3 years (Required)

Work Location: Hybrid remote in Pasay