Marketing & Admin Assistant (AU Client) with Sign-On Bonus

Position Title: Marketing & Admin Assistant (AU Client)

Schedule: Monday – Friday, 9:00 AM – 5:30 PM VIC, AU Time or 6:00 AM – 2:30 PM PH Time

Holiday to follow: VIC, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home

Work Details: Full-time

Role Overview

We are seeking a proactive and versatile Marketing & Administration Assistant to support two businesses and report directly to two directors. The primary focus will be social media management and administrative support for a Sports and Remedial Health Clinic, with additional administrative assistance for a Commercial Property Management business.

Key Responsibilities

1. Social Media & Digital Marketing

• Create, manage, and schedule engaging content across Facebook, Instagram, and TikTok.
• Monitor social media engagement and respond to messages and inquiries.
• Assist with digital advertising and Google Ads optimisation.
• Stay updated on social media trends and content strategies.

2. Healthcare Administration

• Manage appointments, bookings, and patient inquiries using Cliniko or similar software.
• Handle incoming phone calls and coordinate patient communications.
• Maintain patient records, manage intake forms, and assist with basic billing inquiries.

3. General Administration & Bookkeeping

• Provide administrative support to both businesses and the two directors.
• Assist with basic bookkeeping, invoice processing, and bank reconciliations using Xero.
• Maintain records, manage correspondence, and coordinate routine administrative tasks.

4. Property Management Support

• Assist with tenant communications, lease documentation, and maintenance requests.
• Maintain property records and provide general administrative support.

Requirements and Qualifications

• Australian Client Experience: Minimum of 2 to 3 years of proven experience working directly with Australian businesses (preferably within the health clinic or medical practice sector).
• System Knowledge: Hands-on proficiency with Cliniko (or an equivalent cloud-based practice management system) and Xero bookkeeping software.
• Content Creation: Strong eye for design and a solid understanding of content trends on TikTok, Instagram Reels, and Facebook.
• Tech-Savvy: Familiarity with Google Workspace, Google Ads management, and cloud-based systems.
• Communication: Exceptional written and verbal English communication skills with an understanding of the Australian business landscape and tone.

Desirable Qualifications (Huge Advantage)

• Experience in commercial property management or real estate administration is an advantage but not essential.

Perks & Benefits:

• Company-provided desktop/laptop with back-up internet.
• HMO from day one.
• 15 Vacation + 5 Sick Leaves.
• Annual performance reviews.
• Employee loan facilities.
• Fun company events with prizes and recognition.

Join Us & Earn a ₱10,000 Sign-On Bonus!

In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements.

Job Type: Full-time

Pay: Php35,000.00 - Php40,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• Are you willing to submit the pre-employment requirements (such as NBI clearance, medical tests, etc.)?
• Do you have any experience in commercial property management or real estate administration? If yes, how many years?
• What is your expected gross monthly salary (in PHP)? (35,000 to 40,000)

Experience:

• supporting Australian businesses: 2 years (Required)
• social media management and content creation: 2 years (Required)
• Australian healthcare sector (clinic or allied health): 1 year (Required)
• Australian administrative support: 1 year (Required)
• Cliniko or similar practice management software: 1 year (Required)
• Xero or other bookkeeping software: 1 year (Required)
• appointment scheduling and handling client inquiries: 1 year (Required)
• handling incoming and outgoing business phone calls: 1 year (Required)

Work Location: Remote