Executive Assistant to Content Creator

Christie is the creator behind That Documentary Girl, a rapidly growing digital media brand with over 6 million followers across social media platforms. My work focuses on documentary film recommendations, entertainment, and collaborations with major streaming platforms, filmmakers, production companies, and brands.

As our business continues to expand, we are looking for a highly organized, proactive, and trustworthy Executive & Personal Assistant to help manage both professional responsibilities and day-to-day logistics.

This role is ideal for someone who thrives in a fast-paced, creative environment, enjoys problem-solving, and can anticipate needs without constant direction. Someone who has an interest in documentaries and being in the film and tv world.

I’m looking for someone who can help bring structure to a busy schedule, keep projects moving, and free up time for me to focus on content creation, partnerships, and growing the business.

Key Responsibilities

Executive & Business Support

• Manage and organize emails, flag important messages, draft responses, and follow up on outstanding conversations.
• Coordinate meetings, calls, interviews, and appointments.
• Maintain calendars, deadlines, and project schedules.
• Assist with communication between management, brand partners, filmmakers, and other industry contacts.
• Track brand partnerships, campaign deliverables, contracts, and important dates.
• Assist with invoicing, expense tracking, and organizing business documents.
• Help coordinate film screenings, festivals, premieres, and professional appearances.
• Maintain organized digital files, contacts, and business records.

Travel & Event Coordination

• Research and book flights, hotels, and transportation.
• Organize travel itineraries for film festivals, premieres, industry events, and business meetings.
• Coordinate event invitations, RSVPs, reservations, and scheduling.
• Ensure travel documents, confirmations, and important details are organized and easily accessible.
• Help manage last-minute travel changes and scheduling conflicts.
• Potentially travel with Christie
• Watch Christie’s dogs at her home during work events and travel days.

Content & Social Media Support

• Assist with organizing documentary screeners, trailers, and promotional materials.
• Maintain a content calendar and track upcoming releases.
• Coordinate deadlines and assets for sponsored campaigns.
• Assist with administrative aspects of social media partnerships and content planning.
• Communicate with collaborators to ensure materials and deliverables arrive on time.

This is primarily an organizational and administrative role, not a video editing or on-camera position.

Personal & Lifestyle Assistance

• Help manage miscellaneous tasks that arise in a busy personal and professional schedule.

Ideal Candidate

• Exceptionally organized with strong attention to detail.
• Proactive, resourceful, and able to work independently.
• Excellent written and verbal communication skills.
• Comfortable managing multiple projects and shifting priorities.
• Discreet, trustworthy, and respectful of confidentiality.
• Tech-savvy and comfortable using Google Workspace, calendars, spreadsheets, and project management tools.
• Flexible and comfortable working in a creative, entrepreneurial environment.
• Able to communicate professionally with high-profile brands, entertainment professionals, and business partners.
• Based in Calgary with reliable transportation for occasional in-person responsibilities.
• Like dogs.
• Has some interest in documentaries, film & tv

Preferred Qualifications

• Previous experience as an executive assistant, personal assistant, or administrative coordinator.
• Experience supporting an entrepreneur, content creator, public figure, or small business owner.
• Familiarity with social media, influencer marketing, or the entertainment industry.
• Experience coordinating business travel, events, and brand partnerships.
• An interest in documentaries, film, and entertainment.

What I’m Looking For

More than anything, I’m looking for someone who can take ownership of responsibilities and make my life easier.

The ideal person is someone who sees what needs to be done, takes initiative, follows through, and enjoys creating organization out of a busy schedule.

This is an opportunity to work closely with a growing media brand, gain exposure to the documentary and entertainment industrie…