Virtual Assistant / Executive & Administrative Assistant (Remote)

Virtual Assistant / Executive & Administrative Assistant (Remote)

Company: Qore Financial
Location: Philippines (Remote)
Job Type: Part-Time / Contract

Job Overview

Qore Financial is seeking a highly organized, proactive, and dependable Virtual Assistant to support daily business operations, recruitment, employee onboarding, scheduling, and administrative activities.

The ideal candidate will have experience in recruitment coordination, administrative support, calendar management, and virtual office operations. This individual will work closely with company leadership to ensure tasks are completed efficiently, communication remains organized, and daily operations run smoothly.

We are looking for a resourceful, detail-oriented professional who takes initiative, manages multiple priorities, and communicates effectively in English.

Key Duties & Responsibilities

Recruitment & Onboarding

• Assist with posting and managing job advertisements on Indeed and other recruitment platforms.
• Review applications, screen candidates, and identify qualified applicants.
• Communicate with applicants regarding opportunities, interviews, and next steps.
• Coordinate candidate interviews, discovery sessions, and onboarding appointments.
• Maintain accurate applicant tracking spreadsheets and recruitment records.
• Assist with preparing and distributing onboarding documents, agreements, and training materials.
• Track candidate progress throughout the recruitment and onboarding process.

Executive & Administrative Support

• Provide daily administrative and personal assistant support to company leadership.
• Manage calendars, appointments, meetings, and scheduling requests.
• Organize digital files, folders, documents, and company records.
• Monitor, organize, draft, and respond to emails and business correspondence as directed.
• Prepare spreadsheets, reports, presentations, and administrative documents.
• Maintain task lists, follow up on outstanding assignments, and monitor deadlines.
• Assist with data entry, recordkeeping, and general office administration.
• Support day-to-day business operations and special projects as assigned.

Meeting & Training Coordination

• Schedule and coordinate virtual meetings, interviews, and training sessions.
• Assist with Google Meet, Zoom, and other virtual meeting platforms.
• Prepare meeting agendas, attendance records, and follow-up communications.
• Help organize training schedules, materials, and participant information.
• Monitor meeting registrations, attendance, and participant follow-ups.
• Assist with employee training coordination and administrative onboarding activities.

Communication & Business Operations

• Communicate professionally with applicants, employees, contractors, and business contacts.
• Provide timely updates regarding assigned tasks and project progress.
• Coordinate with team members to ensure assignments and deadlines are met.
• Maintain organized and accurate company records.
• Identify opportunities to improve administrative processes and operational efficiency.
• Handle confidential company and applicant information professionally.

Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Recruitment Assistant.
• Experience with recruitment, applicant screening, interview scheduling, or employee onboarding.
• Excellent written and verbal English communication skills, with the ability to speak clearly and professionally during calls and virtual meetings.
• Strong proficiency with Microsoft Excel and Google Sheets.
• Experience using Google Workspace, including Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Forms, and Google Meet.
• Strong calendar management, scheduling, and email management skills.
• Ability to organize and maintain digital files, documents, and spreadsheets.
• Excellent time management, multitasking, a

Pay: Php11,093.00 - Php22,187.00 per month

Work Location: Remote