Adeptus Solutions, Inc. is seeking an experienced, highly organized, and detail-oriented Executive Assistant II (Level II) to provide specialized administrative, operational, and project coordination support in a federal government environment.

The successful candidate will be responsible for performing complex, nonroutine administrative duties requiring independent judgment, initiative, discretion, and strong analytical capabilities. Responsibilities include monitoring project activities and financial information, conducting research and analysis, preparing executive-level briefings, coordinating administrative support functions, and assisting with organizational initiatives.

This position requires a professional capable of managing competing priorities, handling sensitive information, and providing comprehensive administrative support while maintaining accuracy, efficiency, and compliance with established procedures.

The ideal candidate will demonstrate exceptional organizational skills, strong written and verbal communication abilities, and proven experience supporting executive leadership, project administration, and complex operational requirements.

Key Responsibilities

Executive Administrative Support

• Provide specialized administrative and operational support to executive leadership, management personnel, and assigned functional units.
• Perform complex, nonroutine administrative duties requiring independent judgment, initiative, and discretion.
• Prepare, review, and coordinate executive correspondence, memoranda, reports, presentations, and other official documentation.
• Manage administrative priorities, coordinate assignments, and ensure timely completion of executive support activities.
• Maintain confidential records and sensitive organizational information in accordance with established policies and procedures.
• Support executive decision-making through accurate documentation, research, and administrative coordination.

Project Administration and Financial Monitoring

• Monitor project activities, schedules, deliverables, and financial information within assigned functional units.
• Assist with tracking project expenditures, budgets, and financial reporting requirements.
• Collect, organize, and analyze operational and financial information to support management oversight.
• Identify administrative discrepancies, project delays, and potential operational concerns.
• Prepare project status reports, financial summaries, and recommendations for management review.
• Coordinate project-related documentation, administrative activities, and follow-up requirements.

Research, Analysis, and Executive Briefings

• Conduct research, information collection, and analysis to support executive leadership and organizational objectives.
• Prepare complex executive briefings, reports, presentations, and supporting documentation.
• Analyze administrative, operational, and project-related information to identify trends, issues, and opportunities for improvement.
• Develop written summaries, recommendations, and briefing materials for management consideration.
• Ensure reports and executive materials are accurate, comprehensive, and professionally presented.
• Coordinate the collection and consolidation of information from multiple departments and stakeholders.

Administrative Coordination and Office Operations

• Coordinate secretarial, clerical, and administrative support functions within assigned organizational units.
• Support the development and implementation of administrative procedures and operational workflows.
• Organize meetings, conferences, briefings, and organizational events.
• Assist with office relocations, workspace coordination, logistical planning, and related administrative requirements.
• Coordinate administrative resources, documentation, and communications to support efficient office operations.
• Identify opportunities to streamline administrative processes and improve organizational effectiveness.

Stakeholder Communication and Organizational Support

• Serve as a professional liaison between executive leadership, internal departments, government representatives, and external stakeholders.
• Coordinate communications, administrative requests, and information exchanges across organizational teams.
• Maintain effective working relationships with multidisciplinary personnel and management officials.
• Exercise sound judgment and discretion wh…