Executive Assistant I

Adeptus Solutions, Inc. is seeking a highly organized, detail-oriented, and professional Executive Assistant I (Level I) to provide comprehensive administrative and operational support to executive leadership in a federal government environment.

The successful candidate will be responsible for coordinating executive calendars, managing travel arrangements, organizing meetings, preparing correspondence, maintaining confidential documentation, and supporting executive-level projects and administrative initiatives.

This position requires an individual with strong organizational, communication, and time management skills who can effectively manage competing priorities while maintaining professionalism, accuracy, and discretion.

The ideal candidate will demonstrate exceptional attention to detail, sound judgment, and the ability to anticipate administrative needs while supporting efficient executive operations and mission objectives.

Key Responsibilities

Executive Administrative Support

• Provide professional administrative and clerical support to executive leadership and designated management personnel.
• Manage executive calendars, schedule appointments, coordinate meetings, and maintain daily administrative priorities.
• Prepare, review, format, and distribute professional correspondence, reports, memoranda, presentations, and other executive documentation.
• Coordinate domestic travel arrangements, including itineraries, transportation, accommodations, and related documentation.
• Monitor administrative deadlines, track action items, and ensure timely follow-up on executive priorities.
• Maintain accurate records, electronic files, and administrative documentation in accordance with established procedures.

Meeting Coordination and Event Management

• Coordinate executive meetings, conferences, briefings, and organizational events.
• Prepare meeting agendas, supporting materials, presentations, and logistical arrangements.
• Schedule conference rooms, coordinate virtual meetings, and manage attendee communications.
• Record meeting minutes, document action items, and track follow-up requirements.
• Support the planning and execution of executive-level events, conferences, and special meetings.
• Ensure meeting materials and logistical arrangements are completed accurately and on schedule.

Executive Project Coordination and Operational Support

• Provide administrative coordination for executive projects, organizational initiatives, and special assignments.
• Track project schedules, milestones, deliverables, and outstanding action items.
• Assist with collecting, organizing, and maintaining project-related information and documentation.
• Coordinate communication and follow-up activities among executive leadership, project teams, and stakeholders.
• Identify administrative challenges and recommend improvements to enhance workflow efficiency.
• Support the timely completion of executive priorities and operational requirements.

Communication and Stakeholder Coordination

• Serve as a professional point of contact between executive leadership and internal and external stakeholders.
• Coordinate communications with government representatives, contractor personnel, vendors, and organizational leadership.
• Respond to administrative inquiries and route requests to appropriate personnel.
• Draft and review professional correspondence while ensuring accuracy, clarity, and appropriate tone.
• Maintain effective working relationships with multidisciplinary teams and organizational stakeholders.
• Exercise discretion and professionalism when handling sensitive communications and executive matters.

Confidential Documentation and Administrative Process Improvement

• Organize, maintain, and safeguard confidential executive records and sensitive organizational information.
• Ensure administrative documentation is accurate, complete, and maintained in accordance with established policies and procedures.
• Support records management, document tracking, and electronic filing systems.
• Identify opportunities to streamline administrative processes and improve operational efficiency.
• Assist with implementing standardized administrative procedures and documentation practices.
• Perform additional administrative and executive support duties as assigned.

Required Qualifications

• Minimum of *three (3) years of relevant administrative or executive support experience…