Executive Assistant

The Executive Assistant serves as a key strategic partner, providing high-level administrative, operational, and executive support. This role is essential to ensuring seamless day-to-day operations and requires exceptional organization, strong communication skills, sound judgment, attention to detail, and the highest level of confidentiality.

Duties & Responsibilities

• Manage executive calendars, schedule appointments, coordinate meetings, prepare agendas, and track action items to ensure timely completion.
• Coordinate logistics and prepare materials for board and committee meetings, including taking meeting notes/minutes and managing post-meeting follow-ups.
• Draft professional communications, meeting summaries, follow-up emails, and task delegation/handoff instructions.
• Maintain and update records in Salesforce CRM and manage executive calls, voicemail, and call records through Dialpad.
• Create professional presentations and manage business documents using Canva, Microsoft Office, and Adobe Acrobat.
• Leverage AI-powered tools, including Microsoft Copilot, to improve administrative workflows, enhance productivity, and support special projects.
• Provide ongoing administrative and operational support to executives and assist with special projects and other assignments as needed.
• Maintain organized records and ensure timely follow-through on assigned tasks and action items.
• Handle sensitive information with discretion and maintain strict confidentiality at all times.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar administrative support role.
• Strong organizational, time-management, prioritization, and problem-solving skills.
• Excellent written and verbal English communication skills.
• Proficiency in Salesforce, Dialpad, Adobe Acrobat, Canva, and Microsoft Office.
• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Ability to work independently, exercise sound judgment, and take initiative.
• Demonstrated ability to handle, protect, and maintain the confidentiality of sensitive information belonging to clients, executives, and other stakeholders.
• Adaptability and willingness to learn new tools, systems, and processes.

Additional Requirements

• The successful candidate must be able to obtain or provide a valid NBI Clearance. The cost of obtaining the NBI Clearance will be shouldered by the client.
• The successful candidate must provide character references from previous employers or supervisors as part of the screening process.

Pay: Php27,000.00 - Php29,000.00 per month

Application Question(s):

• Are you willing to obtain an NBI Clearance if you are hired?

Experience:

• Executive Assistant: 2 years (Required)

Work Location: Remote