Executive Assistant & Strategy Partner

Executive Assistant & Strategy Partner

Location: Fully Remote: Must live and work within the US.

Job Overview:

The Executive Strategy Partner serves as a trusted partner to the President and Senior Leadership Team (SLT), combining executive support, operational coordination, and strategic execution support to help executives operate effectively and advance organizational priorities.
This role goes beyond traditional executive support by managing executive-level communications, coordinating strategic planning processes, supporting organizational initiatives, and driving follow-through on key priorities. The ideal candidate brings exceptional business acumen, exceptional organizational skills, and a high level of comfort with technology, AI tools, and executive interaction.
The Executive Strategy Partner is responsible for ensuring business priorities are translated into coordinated action while maintaining the highest standards of professionalism, discretion, and operational excellence. This role will report directly to the President, providing executive assistant support 60% of the time and 40% of time is expected to be supporting the remaining duties reflected below.

Job Responsibilities:

Executive Partnership & Leadership Support

• Serve as a primary partner to the President and SLT to support organizational priorities and executive effectiveness.
• Anticipate leadership needs and proactively identify opportunities to improve efficiency and effectiveness.
• Manage complex calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Prepare leaders for meetings by developing agendas, preparing briefing materials, and coordinating follow-up.
• Coordinate leadership team operating rhythms, including meetings, planning sessions, and leadership off-sites.
• Capture, track, and monitor executive action items and commitments, supporting shared drives and documentation.

Strategic Planning & Operational Coordination

• Support quarterly and annual planning processes by coordinating timelines, materials, and leadership input.
• Facilitate executive visibility into strategic priorities and help ensure initiatives remain on track.
• Track and coordinate action items, milestones, risks, and dependencies across executive-level initiatives.
• Prepare status updates, dashboards, and stakeholder communications related to key priorities.
• Coordinate cross-functional workstreams and facilitate communication among stakeholders.
• Support special projects sponsored by the President or SLT.

Executive Communications & Deliverables

• Develop, format, and refine executive presentations, reports, and communications.
• Ensure consistency, quality, and professionalism across executive-facing materials.
• Partner with Marketing and Communications (internal and external) to ensure messaging and materials are high-quality and consistent.
• Draft executive communications, meeting summaries, talking points, and leadership updates.

Technology & Process Improvement

• Leverage AI tools and technology available across the enterprise to increase the effectiveness of the position.
• Identify opportunities to streamline workflows for the executive and leadership teams.
• Maintain shared systems, documentation repositories, and collaboration spaces that support SLT work.

Administrative Operations

• Manage expense reporting and related administrative processes.
• Coordinate executive events, leadership meetings, and planning sessions.
• Manage Executive Calendars
• Handle confidential information with the highest level of discretion.
• Support additional operational and administrative needs of the President and SLT as assigned.

Job Requirements:

• Bachelor’s degree or equivalent professional experience.
• 5-8 years of experience in executive support, operations, business administration, project coordination, program management or related roles.
• Experience supporting senior executives, business leaders, or leadership teams.
• Exceptional written, verbal, and interpersonal communication skills.
• Excellent organizational and project management capabilities.
• Advanced proficiency in Google Suite, including folder management, Google Slides, Google Docs, and Google Sheets, and/or Microsoft Office, Microsoft Co-Pilot (or equivalent AI system), including PowerPoint, Word, and Excel.
• Demonstrated ability to learn new software and drive automation and proc…