Executive Virtual Assistant

VIRTUAL ASSISTANT – ADMINISTRATIVE & EXECUTIVE SUPPORT

Work Setup: Remote/WFH
Target Start Date: On or before the end of November 2026

Job Summary

We are looking for a reliable, organized, and proactive Virtual Assistant to provide administrative and executive support to a client. The role involves managing calendars, coordinating appointments and travel arrangements, handling correspondence, and performing day-to-day administrative tasks to ensure smooth and efficient operations.

The ideal candidate has excellent communication and organizational skills, strong attention to detail, and the ability to work independently while managing multiple priorities in a remote environment.

Key Responsibilities

• Manage the client’s calendar, schedule meetings, coordinate appointments, and send reminders.
• Arrange business and personal travel, including flight and hotel bookings, transportation, and travel itineraries.
• Coordinate appointments and meetings with clients, business partners, and other stakeholders.
• Monitor and manage email correspondence, respond to inquiries, and ensure timely and professional communication.
• Handle general administrative tasks, including data entry, document preparation, file organization, and record maintenance.
• Serve as the primary point of contact for scheduling requests and routine administrative concerns.
• Track pending tasks, follow up on action items, and ensure deadlines and commitments are met.
• Maintain the confidentiality of client information, schedules, communications, and business documents.

Qualifications

• At least 1–3 years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar role.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Experience in calendar management, appointment scheduling, and meeting coordination.
• Familiarity with travel arrangements, hotel bookings, and itinerary preparation.
• Proficiency in Google Workspace, Microsoft Office, email platforms, and calendar management tools.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Strong problem-solving skills and a proactive approach to administrative support.
• Professional, dependable, and responsive when dealing with clients and stakeholders.

Preferred Qualifications

• Experience supporting executives, business owners, or international clients.
• Experience working with clients based in Australia, the United States, the United Kingdom, or other international markets.
• Familiarity with Google Calendar, Microsoft Outlook, Zoom, Microsoft Teams, Slack, and travel booking platforms.
• Experience handling confidential information and managing competing calendar priorities.

Pay: Up to Php25,000.00 per month

Application Question(s):

• How much is your current salary?
• How much is your expected salary?
• How long is your notice period?

Work Location: Remote