HR Recruitment Assistant - Sourcing and Documentation | Work from Home

Specific Task/ Duties: The HR Recruitment Assistant provides administrative and recruitment support, focusing on documentation, candidate sourcing, interview coordination, employee referrals, and coordination with external recruitment partners.

• Source and post job vacancies through job portals, social media, referrals, and other recruitment channels.
• Review resumes and screen applicants based on job requirements.
• Conduct background checks on candidates and verify information as part of the recruitment process.
• Schedule and coordinate interviews with candidates and hiring managers.
• Prepare and send employment contracts and job offers to successful candidates.
• Monitor and follow up on signed contracts and pre-employment requirements.
• Maintain and update candidate records, recruitment trackers, and recruitment documents.
• Check and monitor employee attendance records and remind teams of upcoming performance evaluations and submission deadlines.
• Track and monitor employee disciplinary cases, prepare memos, notices, and assist in conducting administrative meetings as needed.
• Respond to employee inquiries and provide updates regarding employee referrals.
• Coordinate with the HR team and hiring managers regarding recruitment and hiring requirements.
• Coordinate with Public Employment Service Offices (PESO) to identify recruitment opportunities, job fairs, and other hiring events for the recruitment team to participate in.
• Assist in organizing and coordinating job fairs, including communicating with event organizers, handling registrations, and completing the necessary requirements for participation.
• Attend job fairs and assist with candidate sourcing and recruitment activities.
• Coordinate with recruitment agencies regarding hiring requests and candidate endorsements.
• Assist with onboarding documentation and other HR administrative tasks as needed.

Minimum Qualifications:

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Internship experience in recruitment or HR administration is an advantage.
• Good organizational, communication, and coordination skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Detail-oriented and able to handle confidential information.
• Able to manage multiple tasks and meet deadlines.