Human Resources Assistant - Time and Leave

Job Responsibilities

Are you passionate about making a real difference in people’s lives? Join our team at the South Carolina Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Human Resources Assistant who is motivated to support our employees as they assist individuals and families navigating life’s challenges and achieving long-term wellness. If you want to use your skills to build a healthier, more resilient workforce, we encourage you to apply.

Responsibilities This position serves as a Time Administrator within the Payroll section of the BHDD Division of Human Resources (HR). In this critical role, you will execute essential time and leave functions to ensure accurate employee pay. You will collaborate closely with employees, supervisors, and central office or field HR personnel to process transactions and resolve related issues efficiently. Key responsibilities include:

• Responsible for ensuring assigned employees are entering their working time and leave via SCEIS Central. Timely records time sheets in SCEIS/SAP submitted by staff who do not have access to SCEIS Central.
• Ensures schedules in employees SCEIS record(s) are maintained with proper shift substitutions.
• Enters in shift differential for all shift differential eligible employees in an accurate and timely manner. Ensures working time is approved prior to shift differential being entered in SAP/SCEIS.
• Generates and reviews the missing time report, unapproved time report, unapproved leave report, time collision report, cumulated time evaluation results report, and other reports as needed. Takes action when necessary to ensure reports have been reconciled. Responsible for communicating unapproved time/leave or missing time/leave with supervisors and/or relevant human resources staff. Ensures all missing time reports prior to closing of payroll.
• Assists with recording other attendance/absence types such as on-call, call back, charge nurse, etc.
• Assists employees with access to SCEIS Central. Monitors employee/manager time entry and approval to ensure it is being done in a timely manner. Notifies supervisor of any potential access issues for managers, as well as employees who are missing their “MyTimesheet” tile on SCEIS Central. Provides guidance on password resets, log in help and related training as necessary.
• Functions as a team member of BHDD Human Resources and assists other areas of Human Resources when needed. Performs additional duties as assigned.

This position is located at BHDD’s Central Office in Cayce, SC. Minimum And Additional Requirements A high school diploma and relevant human resources or administrative experience.

Preferred Qualifications Experience with time administration and/or SAP/SCEIS. Proficient in Microsoft Office Suite.

Knowledge in basic principles and practices of human resource management. Knowledge of the policies and procedures of the assigned program area(s) and of agency policies and procedures. Ability to establish and maintain effective working relationships. Ability to make and communicate decisions. Ability to analyze data and present ideas effectively. Ability to communicate effectively.

Additional Comments

Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; background record checks (to include fingerprinting), South Carolina Department of Social Services’ Child Abuse and Neglect Central Registry screening, U.S. Department of Health and Human Services Office of Inspector General “List of Excluded Individuals/Entities” screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.

State Disaster Plan: In accordance with the State’s Disaster Plan, which includes hazardous weather, employees of The Sout…