CLM AI — Founding Operations Manager

CLM AI — Founding Operations Manager

Location: Marylebone, London (Hybrid — Office & Remote)
Initial Commitment: 5 hours per week
Future Commitment: Full-time following launch, subject to business requirements and funding
Company: CLM AI — Chad Love Media AI
Working Arrangement: Flexible, hybrid working

About CLM AI

CLM AI is an emerging AI-powered media and digital creator venture founded by Chad Love. The company’s vision is to explore the intersection of artificial intelligence, entertainment, digital identity, creator culture and interactive fan experiences.

With a London-centric vision and ambitions to develop international relationships across technology, media and entertainment, CLM AI aims to establish a strong operational foundation for its future development and launch.

We are seeking a highly organised, commercially minded and entrepreneurial Founding Operations Manager to work directly with the Founder, helping turn the company’s vision into a structured, well-managed and execution-focused business.

This is an opportunity to join an early-stage venture at the ground level, contribute to the development of its operating model and help shape the way the company works as it grows.

The Opportunity

Initially requiring approximately five hours per week, this role is designed for someone who can work independently, take ownership of responsibilities and make a meaningful contribution within a flexible, part-time arrangement.

The successful candidate will help establish the systems, processes and organisational discipline required to prepare CLM AI for launch.

As the company develops and progresses towards launch, the position is intended to evolve into a full-time role, subject to funding, business performance and the requirements of the company.

The role will suit an ambitious operations professional who enjoys building things from the ground up and wants to contribute to an early-stage technology business.

Key Responsibilities1. Business Operations & Organisation

• Support the Founder in coordinating the company’s day-to-day operational activities.
• Establish practical systems, processes and workflows to keep projects organised and moving forward.
• Maintain company documentation, internal records, task lists and operational procedures.
• Help develop an effective operating structure as the company prepares for launch.
• Identify operational inefficiencies and recommend improvements.

1. Project & Launch Management

• Coordinate key activities across product development, marketing, recruitment and business development.
• Maintain project plans, milestones, deadlines and action points.
• Track progress against agreed objectives and communicate potential delays or challenges.
• Help ensure that team members understand their responsibilities and deliverables.
• Support the coordination of pre-launch activities and launch readiness.

1. Founding Team Coordination

• Work closely with the Founder and emerging founding team, including technology and creative personnel.
• Coordinate meetings, agendas, notes, follow-up actions and internal communications.
• Help establish clear working practices across a hybrid team based in London and potentially elsewhere.
• Support future onboarding processes as the company recruits additional team members.
• Encourage accountability, collaboration and a positive, professional working culture.

1. Systems, Tools & Processes

• Research and help implement appropriate project management, communication and productivity tools.
• Develop simple, repeatable processes that can scale as the business grows.
• Maintain organised digital workspaces and shared documentation.
• Explore practical applications of AI tools to improve productivity and operational efficiency.
• Help establish consistent approaches to information management and internal reporting.

1. Business Administration & Reporting

• Assist with operational planning, scheduling and administrative coordination.
• Support the preparation of internal reports, progress updates and management summaries.
• Help organise supplier, contractor and partner information.
• Assist with tracking operational expenditure and maintaining basic budget records.
• Coordinate with external professional advisers when requested by the Founder.

1. Growth & International Readiness

• Help develop operational processes that can support future expansion beyond the UK.
• Research potential suppliers, servi…