Remote Administrative Assistant(Architecture/Engineering Background)

Job Summary

• The Remote Administrative Assistant provides critical technical administrative and clerical support to our growing architecture and engineering team in a fully remote environment. Leveraging your background in Architecture or Engineering, you will use computer literacy and Microsoft Office proficiency to organize complex technical project files, track design submissions, and maintain clear, structured communication with clients, consultants, and municipal bodies.

Duties & Key Responsibilities

• Client & Project Communication: Professionally manage routine inquiries from clients, sub-consultants, and contractors; coordinate scheduling for site inspections or design meetings, ensuring accurate communication.
• Technical Document Coordination: Organize, file, and track critical project documentation, including architectural drawings, engineering specifications, permit applications, and structural reports.
• Data Management: Meticulously enter, update, and organize information within digital records and project tracking logs, ensuring data integrity across different cloud-based systems (e.g., Google Drive/Workspace).
• Administrative Operations: Utilize Microsoft Office Suite (Word, Excel) and other digital tools to perform daily administrative tasks, such as generating transmittals, preparing basic meeting minutes, and drafting official correspondence.
• Drafting & Review Support: (ENTRY-LEVEL FOCUS) Assist with basic drawing reviews for accuracy, support technical research for building codes or council regulations, and provide basic drafting support as needed.
• Your impact: Your meticulous attention to detail in technical data entry and your clear, professional communication ensure that clients and project teams receive timely, reliable information, which is fundamental to successful design and construction outcomes.

Qualifications

• Must Have: A strong Architecture, Civil Engineering, Structural Engineering, or related background (current student or recent graduate) to understand technical project requirements.
• Proficient Computer Literacy: Essential familiarity with Microsoft Office Suite (especially Excel and Word) and Google Workspace. Basic experience with CAD software (AutoCAD, Revit, or similar) is preferred.
• Adaptability: Willingness to be trained on specialized permitting or project management software and the ability to adapt to varying project workloads.
• Communication Skills: Clear, precise, and professional communication skills for both written email and telephone interactions.
• Organized & Detailed: Exceptionally organized, with strong attention to detail and comfortable handling high-volume data entry and complex documentation.
• Employment Commitment: This is a part-time position (30 hours/week) designed for long-term employment.
• Previous clerical experience is a plus but not required.

Pay: From Php15,000.00 per month

Education:

• Bachelor’s (Required)

Language:

• English (Preferred)

Work Location: Remote