Commercial Property Management Administrative Assistant

About Our Client:

The organization operates in the commercial property management industry, focusing on managing commercial properties in the Midwest and East Coast regions of the United States. It addresses the operational and administrative challenges associated with property management to ensure smooth daily operations and tenant satisfaction.

About the Opportunity:

The COMMERCIAL PROPERTY MANAGEMENT ADMINISTRATIVE ASSISTANT plays a key role in supporting the management of commercial properties by handling administrative tasks that contribute to the efficient operation of the property portfolio. This role ensures accurate financial processing, tenant communication, and coordination of maintenance and vendor services, directly impacting the quality and effectiveness of property management.

Responsibilities:

• Post all payments including ACH and lockbox reports
• Assist in preparing monthly financial review reports and verify rent increases and variances
• Post monthly rents and distribute tenant statements
• Create charge batches for bill-backs and account credits
• Process late fee credits and reversals
• Manage tenant reimbursements and direct billing
• Compile and send gross sales reports
• Prepare delinquency reports for portfolio management
• Process invoices and coordinate with vendors for adjustments
• Obtain W9 and Certificates of Insurance for new vendors
• Prepare vendor service contracts
• Set up new property folders
• Assist in annual property budget preparation
• Help complete annual Common Area Maintenance (CAM) reconciliations
• Coordinate tenant maintenance requests
• Track vendor Certificates of Insurance
• Assist with preparing and obtaining lease verification letters
• Process move-in and move-out documentation
• Maintain tenant contact information in property management software
• Assist with estoppels, Subordination, Non-Disturbance, and Attornment agreements (SNDAs), and other lease documents
• Prepare and send default notices
• Support aged receivable collections
• Track tenant Certificates of Insurance

Requirements:

• High school diploma or equivalent
• Minimum 2 years of administrative assistant experience, preferably in property management or commercial office environment
• Intermediate to advanced skills in Microsoft Word, Excel, and Outlook
• Proficiency with general computer and internet applications
• Experience with Yardi software is advantageous
• Strong organizational and time management abilities
• Ability to work independently with minimal supervision
• Initiative and ownership in managing projects and responsibilities
• Basic math skills for invoice processing and rent posting
• Ability to manage multiple tasks efficiently with a customer service focus

Pay Range and Compensation Package:

• Starting pay: $60,000 annually

Benefits & Perks:

• Comprehensive insurance coverage with 100% employee-only premiums for medical, dental, vision, and life insurance
• Access to Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Company-matched 401(k) retirement plan
• Paid time off, including sick time and holidays
• Employee discount programs
• Remote work flexibility
• Opportunities for professional development through company-sponsored educational programs

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.