Finance Assistant

FINANCE ASSISTANT (Part-time, 3 days/week)

Department:

Finance

Reports to:

Director of Finance

Works with:

Finance, Operations, Production

Location:

London

WHO WE ARE

Mayda is an award-winning multidisciplinary creative studio. Our team of directors, technologists, designers, artists, and producers bring together expertise in advertising, technology, and entertainment to craft work that brings ideas, brands and stories to life, from commercials and content to activations and experiences.

WHO WE LOOK FOR

• Team Players

  • You’re collaborative, positive, proactive, and have a solution-oriented mentality.

• Self Starters

  -

  You take ownership and initiative. You are energised working in an entrepreneurial environment that provides a lot of freedom to learn, grow and try new things.

• Curious Souls

  • You’re inspired by innovation, emerging trends and seeking out the new. You ask lots of questions and challenge conventions.

• Champions for Diversity

  • You come as yo

  urself and re

  spect others. You’re inspired to be part of building a culture and community that is inclusive and supportive; always.

WHAT YOU’LL DO

As the Finance Assistant at Mayda, you’ll have responsibility for our day-to-day financial processing, including accounts receivable, accounts payable, bank and credit card reconciliations, expense reimbursement review and intercompany reconciliations across our UK and US entities. This is a great opportunity for someone early in their career to build a strong foundation in accounting and operations while gaining exposure to the financial side of a growing  business. 

This role starts as part-time (3 days/week), with the possibility of transitioning to full-time based on business needs. Part-time does not have to be 3 full days, it can be the equivalent of 3 days spread over more days if preferred.

Key Responsibilities:

• Accounts Receivable: Generate and send invoices, track payments, follow up on outstanding balances, and maintain accurate customer records.
• Accounts Payable: Process vendor bills, schedule and execute payments, and maintain organised records of expenses, payables and vendors.
• Bank & Credit Card Reconciliation:  Reconcile monthly statements against receipts and expense records, flag discrepancies, and keep spending organised and categorised.
• Reimbursement Review: Review employee expense reimbursement requests for accuracy and policy compliance.
• Intercompany Reconciliations: Record and reconcile balances between related entities.
• Financial Record Keeping: Maintain clean, up-to-date financial records in our accounting software.
• Financial Close: Support Director of Finance in the financial close processes.
• Process Improvement: Identify and implement process improvements to increase efficiency and accuracy in workflows.
• Stakeholder Communication: Communicate proactively with vendors, customers, and internal stakeholders on payment matters.

WHAT WE’RE LOOKING FOR

Essentials:

• 0–3 years’ accounting or bookkeeping experience.

• Strong attention to detail.

• Organised, reliable, and able to manage recurring deadlines.

• Strong written communication skills for supplier and client correspondence.

• Ability to manage time effectively with multiple priorities.

• Basic familiarity with accounting software.

Nice to have:

• Experience with QuickBooks and Ramp.

• Understanding of UK GAAP (FRS 102); any exposure to US GAAP is a bonus.

• A degree or qualification in Accounting or Finance (or studying towards AAT/ACCA/CIMA) — we’re happy to train the right person who shows strong fundamentals and a genuine interest in the field.

CULTURE & BENEFITS

You join our team. We join yours. At Mayda, we are committed to supporting you, your wellbeing, and your development.

Y

ou’ll love working at Mayda because:

• We value you

  . We care about our people. From providing great benefits (including healthcare insurance; pension contributions, commuter benefits, flexible spending accounts and more) to career planning and continual learning and development opportunities, we’re committed to investing in our talent.

• We value flexibility

  . While we do expect the team to work out of the London studio at least two of the three days per week to maintain our collaborative culture, we offer the flexibility and provide the connected platforms and physical spaces for you to work from home/remotely…