Executive Assistant

Position Overview

We are partnering with the leaders of a clinical stage biotech company seeking a highly resourceful and proactive Executive Assistant to manage administrative processes, projects, priorities and events within a biotech. The ideal candidate for this position is a self-starter with advanced communication skills. In this role you must have the capabilities to think outside the box and have the proven ability to get the job done. The Executive Assistant demonstrates the ability to understand and partner with multiple executives and can proactively determine their needs (and the firm’s), thus providing information and details in advance of requests.

The duties of this position are diverse and require someone who is both well-organized and flexible, pays attention to detail, and can effectively follow-up on open issues. ***Due to the potential for unscheduled meetings onsite at the Boston office, this candidate must be local to the Boston area***

Essential Job Duties

• Manages executive calendar, organizes meetings and conference calls, and assists multiple members of the ELT to manage schedules, priorities, and deadlines

• Liaison to clients, boards, VIPs, contractors, vendors, and other parties

• Optimizes travel arrangements and coordinates with team itineraries

• Drafts correspondence and assists with preparation of executive meeting materials including presentations and other reports

• Manages expense reports reconciliation

• Facilitates special projects/paper flow; initiates follow up steps to ensure deadlines

• Conducts minor research

• Enters new contacts into database and helps manage communication touch-points with clients

• General administrative duties such as answering incoming calls, faxing, filing, copying, etc.

• All other duties as assigned

Desired Skills & Experience

• Bachelor’s degree required

• Professional Services experience and/or environment required

• 4+ years related experience supporting executive level professionals

• Strong inter-personal and communication skills (written and oral) with diverse audiences

• Manages time and multiple tasks simultaneously; establishes priorities to meet deadlines

• Solves problems through resourcefulness, initiative, creativity and self-motivation

• Good judgment and common sense with the ability to maintain a high level of confidentiality

• Ability to work in a team and independently to meet firm needs and goals

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)

Compensation:

• $120k-$140k range + bonus + equity

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.