Executive Assistant (Bookkeeping, Invoicing & Payroll)
- Source: Indeed
- Ready Pro Logistics
- $31,200 to $41,600 /yr
- Remote
- Hialeah
- Full-Time
- Mid level
Job Description
About Ready Pro Logistics
Ready Pro Logistics is a dump truck brokerage serving construction projects across South Florida. We’re looking for an organized, trustworthy Executive Assistant to work directly with the owner on both business and personal tasks.
Schedule
Full-time salaried position, Monday through Saturday, under 40 hours per week.
What you’ll do
- Data entry: Enter haul tickets, truck and job information, and customer and hauler records accurately
- Bookkeeping: Record transactions, reconcile accounts, and track expenses in QuickBooks
- Invoicing: Send customer invoices, track payments, and follow up on overdue accounts
- Payroll: Process payroll keep payroll records
- Errands: Handle company errands, such as banking, shipping, office supplies, turning in tickets and appointments
- Email management: Keep the owner’s inbox organized, flag what’s urgent, and draft replies
- Scheduling: Manage the calendar, set up meetings and appointments, and send reminders
What we’re looking for
- Some experience as an executive or administrative assistant, office manager, or bookkeeper
- Experience with bookkeeping and payroll
- Strong Excel skills, including formulas, VLOOKUP/XLOOKUP, pivot tables, sorting and filtering, and building clean reports
- Proficiency with QuickBooks and Microsoft 365
- Fast, accurate data entry and strong attention to detail
- Discretion with financial, payroll, and personal information
- Valid driver’s license, reliable vehicle, and clean record
- Self-motivated and dependable
Pluses
- Experience in trucking, hauling, construction, or logistics
- Bilingual English/Spanish
What we offer
- $31,200–$41,600 annual salary, based on experience
- Full-time pay for under 40 hours a week
- Remote work four days a week
- Mileage reimbursement for errands
- Direct work with the owner and room to grow with the company
To apply, submit your resume through Indeed with a short note about why you’re a good fit.
Pay: $31,200.00 - $41,600.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Paid training
Work Location: In person
Skills
- Quickbooks
