Assistant Director, Fiscal and Administrative Operations

Chancellor’s Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Fiscal and Administrative Operations . The CSU Chancellor’s Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation’s largest and most diverse system of higher education. The CSU Chancellor’s Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary The anticipated salary hiring range is up to $112,500 per year, commensurate with qualifications and experience.

Work Arrangements Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

Premium Benefits Comprehensive Health, Dental, and Vision Benefits

Generous vacation plan

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

More details here: Comprehensive Benefits Package

Classification Administrator II

Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Fiscal and Administrative Operations to oversee financial management, day-to-day operations, and administrative processes for the Division of Academic Affairs (DAA). This position serves as a key advisor to DAA leadership on resource allocation, procedural improvements, and operational matters related to budget, staffing, program planning while keeping the Vice Chancellor (VC), Academic Affairs and Chief Academic Officer informed of all changes.

Responsibilities Under the general direction of the Associate Vice Chancellor, Academic Affairs and Chief Intelligence Officer, Workforce Intelligence for the Academic Enterprise , the Assistant Director, Fiscal and Administrative Operations will:

Accounting, Budgeting, Forecasting And Financial Reporting

• Direct day-to-day fiscal operations of the Vice Chancellor’s office, including financial workflows, budget tracking, reconciliation and forecasting. Review and approve division-wide fiscal transactions and expenditures, including but not limited to purchase requisitions, travel and expense reimbursements for accuracy and ensure compliance with all applicable CSU and CO policies and procedures, and provisions of funding sources.
• Serve as the principal advisor to the VC on the annual budget. Work closely with systemwide budget and finance staff and develop the budget in collaboration with department heads. Coordinate quarterly departmental assessments, prepare fiscal analyses, expenditure reports and budget summaries for leadership review and decision making.
• Confer with the CO budget office to ensure understanding of DAA budgets and expenditures.
• Responsible for mid-year and year-end close process and reporting. Work closely with sub-division fiscal leads on the annual budget process and year-end closing.
• Establish internal controls and division policies and procedures governing all financial operations. Train support staff and ensure compliance with CSUCO and Foundation policies and procedures.
• Provide advice to the VC, Associate VC and Directors on opportunities for savings and budget risks or constraints that need to be addressed, as well as interpretation of CSUCO and Foundation policies and procedures.
• Review departments’ intent to submit grant proposals, review proposed budgets, make recommendations for approval to submit and coordinate with Sponsored Programs on managing grant funds.

Human Resources

• Serve as the primary liaison for DAA to Human Resources (HR). Act as the point person for all personnel-related matters. Provide departments with guidance and coordination on HR matters, prepare, review and process HR related documents (recruitments, separations and personnel transactions) while ensuring compliance with CSUCO policies and procedures.
• Manage the recruiting, selection and onboarding process for the Office of the VC, including reviewing position description…