Executive Assistant

About the Role

We are looking for an organized and proactive Executive Assistant to support marketing, communications, events, and operations. You will own the administrative details that keep projects moving, including communications, CRM updates, sponsor coordination, invoicing, expenses, and event logistics.

This role is for someone who follows through, catches details, and can manage multiple priorities without constant direction.

What You Will Own

• Build, proof, schedule, and send email campaigns, SMS reminders, and event communications.

• Maintain accurate CRM records, contact lists, sponsor deals, and registration data.

• Track sponsor deals from outreach through contract, invoice, and payment.

• Create invoices, follow up on open payments, track expenses, and prepare expense reports.

• Maintain project tasks, event calendars, event documents, checklists, and rosters.

• Coordinate sponsor requirements, accommodations, travel details, supplies, meals, and other event logistics.

• Provide remote event-day support for registration data, sponsor information, and communications.

What You Bring

• 3+ years of experience as an executive assistant, marketing coordinator, operations assistant, or similar support role for a U.S. company.

• Experience sending email campaigns using Zoho Campaigns, Mailchimp, HubSpot, ActiveCampaign, or a similar platform.

• Hands-on CRM experience with records, deals, data cleanup, or reporting.

• Experience creating and following up on invoices using Zoho Books, QuickBooks, or a similar system.

• Strong written English and proofreading skills.

• Strong organization, task management, and follow-through.

• Ability to work independently and manage multiple priorities.

Preferred

• Experience with Zoho CRM, Zoho Campaigns, Zoho Projects, or Zoho Books.

• Event or conference support experience.

• Insurance or Medicare industry experience.

Who Thrives Here

• Self-motivated and dependable.

• Highly detail-oriented.

• Calm under deadlines and during event periods.

• Comfortable working in a faith-based Christian organization.

• Aligned with generosity, empathy, and impact.

• Collaborative, positive, and no-ego.