Freelance Executive Assistant

About us

At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

About the role

One of our clients is looking for an exceptionally organized, detail-oriented, and fast-moving Freelance Executive Assistant to provide support to the CEO. This role is perfect for someone who thrives in a high-pressure, dynamic environment, where prioritization, problem-solving, and adaptability are crucial. As a strategic partner, you will ensure the CEO remains focused on the most impactful tasks, while you efficiently manage day-to-day operations.

Responsibilities:

• Oversee the CEO’s calendar, ensuring meetings, deadlines, and priorities are effectively managed. Anticipate conflicts and adjust as needed.
• Handle the CEO’s daily inbox, texts, and voice messages, ensuring prompt, same-day responses and follow-ups.
• Keep projects and initiatives on track by regularly checking in with internal and external stakeholders to ensure deadlines are met.
• Organize complex data into clear, actionable formats and perform necessary data analysis.
• Prepare the CEO for meetings by creating briefing materials, background notes, and relevant questions. Track follow-up actions and meeting outcomes.
• Identify areas of inefficiency and suggest improvements to streamline operations and boost speed and effectiveness.
• Conduct research, including competitive intelligence, market trends, and vendor evaluations.
• Manage personal appointments, coordinate travel arrangements, and oversee logistics.
• Monitor expenses and manage financial administrative tasks.

What We’re Looking For:

• Impeccably Organized: A systems-driven individual who excels at process management.
• Highly Proactive: Someone who anticipates needs and takes initiative without being prompted.
• Extremely Quick: Quick to respond, often within the same day or hour.
• Attention to Detail: Delivers error-free work with meticulous attention to detail.
• Tech-Savvy: Proficient with the internet, Slack, and Google Workspace tools.
• Data Competent: Comfortable analyzing data and working with spreadsheets (Excel/Google Sheets).
• Fluent in English: Strong verbal and written communication skills.
• Direct Communicator: Clear, professional, and to the point.
• Client-Centric Mindset: Motivated by the desire to make life easier for executives and deliver outstanding results.
• Independent Worker: Able to work autonomously, taking ownership of tasks with minimal supervision.

Requirements:

• 3-5 years of experience as an Executive Assistant.
• Proven experience supporting a CEO or other C-level executives.
• Excellent references from previous executives.
• Experience in fast-paced, remote-first work environments.

Working Style Requirements:

• Availability to work on a freelance schedule - some hours per week based on necessity .
• Mandatory same-day response time for all communications.
• Independent, proactive, and thrives on ownership.
• Able to handle sensitive information with the utmost discretion.