Executive Personal Assistant & Typist

Location: Fully Remote United States

Schedule: Monday through Friday, 1:00 PM – 6:00 PM Eastern Time (25 hours per week)

About the Position

We are seeking a highly organized, detail-oriented, and dependable Executive Personal Assistant & Typist to provide direct professional and personal support to the Founder and Chairman of our tax and wealth management firm.

The primary responsibility of this position is live dictation, requiring the ability to accurately type emails, letters, and other correspondence in real time as the executive speaks. Candidates must demonstrate a minimum typing speed of 80 words per minute.

In addition to typing responsibilities, this individual will assist with scheduling, travel arrangements, ordering, personal administrative tasks, and various projects. The ideal candidate is resourceful, adaptable, proactive, and comfortable working closely with an executive in a role where daily priorities may change.

Key Responsibilities

Typing & Correspondence

• Provide real-time typing support during live dictation sessions with the executive.
• Accurately type emails, letters, and other correspondence as the executive speaks.
• Maintain a minimum typing speed of 80 words per minute with accuracy.
• Edit, proofread, and format dictated correspondence into professional documents.
• Make revisions and adjustments to written materials in real time as directed.
• Become familiar with financial, investment, accounting, and tax terminology to accurately prepare professional correspondence.

Executive & Personal Assistance

• Handle ordering, reservations, purchases, and other administrative arrangements.
• Assist with personal tasks and requests as needed.
• Maintain reminders, follow-ups, and outstanding action items.
• Communicate with outside contacts, vendors, and service providers on behalf of the executive.
• Arrange business and personal travel, including flights, hotels, transportation, and itineraries.

Project & Administrative Support

• Work directly with the executive on various business and personal projects.
• Assist with research, gathering information, and organizing project materials.
• Coordinate tasks and follow up with individuals involved in ongoing projects.
• Track deadlines and ensure assignments are completed in a timely manner.
• Provide general administrative assistance as requested.

Required Qualifications

• Minimum typing speed of 80 words per minute with a high level of accuracy, as demonstrated through a required typing assessment during the hiring process.
• Ability to accurately type correspondence in real time during live verbal dictation, keeping pace with the speaker.
• Strong written communication, grammar, spelling, and proofreading skills.
• Proficiency in Microsoft Word, Outlook, Excel, and other standard office applications.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and adapt to changing priorities.
• Strong attention to detail and ability to work independently.
• Professionalism, discretion, and the ability to handle confidential business and personal information.
• Previous administrative assistant, personal assistant, executive assistant, or similar experience.

Preferred Qualifications

• Familiarity with financial, investment, accounting, or tax terminology.
• Experience working in a financial services, accounting, or professional services environment.
• Previous experience taking dictation or providing high-volume typing support.
• Experience directly supporting a business owner or senior executive.

Why Join Our Team?

At Vento Tax & Wealth Management Group, we take pride in the relationships we’ve built with our clients and the supportive, collaborative environment we’ve created for our employees. As a family-founded firm with more than 40 years of experience, we value our team members and recognize the important role they play in our continued success.

We offer a welcoming, professional workplace where employees have the opportunity to build meaningful relationships, contribute to interesting projects, and work closely with experienced professionals.

We take pride in creating a positive, supportive work environment and look forward to finding someone who will be a great addition to our team.

This position requires someone who can work closely with an executive, understand his preferences, anticipate his needs, and help make his day-to-day res…