Executive Assistant/Office Manager

Organize It. Own It. Make It Happen.

Hey, Organizer Extraordinaire. We’ve Been Looking for You.

Is your calendar color-coded? Do you get a little rush from a perfectly assembled board packet? Can you juggle five priorities, answer the phone with a smile and still remember who takes their coffee black? Envision Greater Fond du Lac wants you on our team as our next Executive Assistant/Office Manager.

This isn’t a sit-quietly-and-file kind of job. You’ll be the CEO’s right hand, the board’s go-to contact and the friendly first face people meet when they walk through our doors. One day you’re prepping for a board meeting, the next you’re greeting a startup founder, ordering supplies and wrangling a calendar that would make most people dizzy. If you love keeping things running smoothly behind the scenes, keep reading.

The Gig

As our Executive Assistant/Office Manager, you’ll keep Envision’s leadership, board and office humming. Envision works to grow all of Fond du Lac County through economic development, entrepreneurship, talent programs and leadership development, and you’ll have a front-row seat to all of it. It’s a full-time role that reports directly to the President/CEO, with real trust and responsibility from day one. Fast-paced? Definitely. Boring? Never.

What You’ll Actually Do

Every week looks a little different, but here’s the highlight reel:

Be the CEO’s right hand

• Run a seriously busy calendar packed with members, investors, board members and community partners.
• Write, polish and prep correspondence, presentations and briefing notes, some of it confidential.
• Help the executive team stay on schedule with calendar and admin support.

Keep the board on track

• Pull together agendas and board packets that are organized, on time and easy to read.
• Take and share meeting minutes, and keep our board records tidy.
• Track board terms and manage the annual governance paperwork.
• Coordinate the details for board meetings.

Run the office

• Own day-to-day office operations, from equipment hiccups to building issues.
• Manage vendors, track renewals and partner with our IT provider on tech and accounts.
• Keep supplies stocked and help new teammates get set up on day one.
• Spot what’s clunky and make it better.

Be the first hello

• Answer the phone, greet visitors and make everyone who walks in feel welcome.
• Handle the mail and keep our front office looking sharp.
• Run our gift certificate and Certificates of Origin programs.
• Jump into special projects whenever something fun lands on the CEO’s desk.

Is This You?

• You’re a vault. Confidential stays confidential. Always.
• You’re three steps ahead. You see the scheduling conflict before anyone else does, and you’ve already fixed it.
• You’re a people person. Board chairs, startup founders and the delivery driver all get the same warm welcome.
• You love a good system. Checklists, shared calendars and a well-named folder make you happy.
• You roll with it. Priorities shift, and you shift with them, calmly.
• You live our values. Collaboration (we believe 1+1=3), courage, transparency, grit, steadfast optimism (we “get to,” not “have to”) and ownership.

What You Bring

• 1 to 3 years of experience supporting executives, or an equivalent mix of education and experience.
• Confidence with Microsoft 365 (Outlook, Word, Excel, PowerPoint and Teams) and virtual meeting tools.
• Writing that’s clear, professional and error-free.
• Serious organization skills and an eye for detail.
• The ability to juggle multiple projects without dropping the ball.
• Comfort with an occasional early-morning, evening or weekend event.

Bonus points for: nonprofit, chamber or membership organization experience, board support experience, CRM experience (GrowthZone is a plus), or a knack for trying new tools, including AI, to work smarter.

Why You’ll Love It Here

• A seat at the table: see how a whole county grows, up close, from the CEO’s office.
• Never the same day twice: board meetings, visitors, events and special projects keep things moving.
• Trust from day one: your judgment matters, and you’ll be treated that way.
• Community connections: get to know business leaders, entrepreneurs and community champions across the county.
• A team that has your back: collaborative, supportive and up for a good laugh.
• Show me the money: $48,000-$55,000 annual salary with full bene…