Administrative Assistant

Job Overview

As an Administrative Assistant, you’ll keep daily office operations organized and moving forward. You’ll welcome visitors, support customer and client communication, manage calendars, and handle accurate data entry and records. Your impact: By providing responsive front-desk support and maintaining reliable information, you help colleagues stay focused and clients receive timely assistance.

Responsibilities

• Answer and route calls using multi-line phone systems; apply professional phone etiquette and clear phone communication.
• Greet visitors, provide front-desk customer service and customer support, and direct inquiries to the right person.
• Complete data entry, filing, proofreading, typing, word processing, and spreadsheet updates with care.
• Coordinate calendars, appointments, correspondence, and routine office management tasks.
• Assist with bookkeeping and QuickBooks tasks as assigned, while protecting the accuracy of office records.

Qualifications

• Required: Strong organizational and time management skills, computer literacy, and technical proficiency with Microsoft Office, Google Workspace, spreadsheets, and other productivity software.
• Required: Clear client communication, attention to detail, and the ability to manage competing administrative tasks.
• Preferred: Office experience, including administrative or clerical experience, customer service, or front-desk support.
• Preferred: Experience with QuickBooks, bookkeeping, calendar management, or personal assistant duties.
• Experience as a dental or medical receptionist and bilingual communication skills are welcome.

Pay: $29.54 - $37.55 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave
• Retirement plan

Work Location: Remote