Commercial Real Estate Executive Assistant

📍 Position

Commercial Real Estate Executive Assistant

Location: Remote

Employment Type: Full-Time

🏢 Commercial Real Estate Executive Assistant (Remote)

Every day, we help business owners buy, sell, and lease the spaces where their dreams take shape. Commercial real estate isn’t just about buildings, it’s about people, growth, and opportunities. We’re looking for a highly organized professional to help keep transactions, marketing efforts, research, and client communications running smoothly behind the scenes.

🌟 What You’ll Do

As the right hand to a high-producing Commercial Real Estate Agent, you’ll play a key role in keeping deals and operations on track.

Key Responsibilities

✅ Coordinate commercial real estate transactions from listing through closing

✅ Track deadlines, contingencies, compliance requirements, and transaction milestones

✅ Prepare and organize LOIs, lease documentation, purchase and sale agreements, and related transaction files

✅ Communicate with title companies, lenders, attorneys, escrow providers, and other third parties

✅ Maintain CRM systems and ensure database accuracy

✅ Track prospects, active deals, and follow-up activities

✅ Conduct property research and market analysis

✅ Prepare market surveys, lease comps, sales comps, and Broker Opinion of Value (BOV) reports

✅ Coordinate marketing campaigns, email communications, and listing promotions

✅ Assist with offering memorandums, presentations, and marketing materials

✅ Manage calendars, schedules, project deadlines, and operational workflows

✅ Organize and maintain digital files and documentation

✅ Required Qualifications

• Minimum 2 years of Commercial Real Estate administrative or operations experience
• Direct experience supporting a Commercial Real Estate Agent or Broker
• Experience coordinating CRE transactions from listing through closing
• Strong experience with Commercial Real Estate CRM platforms
• Experience managing leads, properties, transactions, and workflows
• Strong organizational and project management skills
• Excellent written communication skills
• Ability to work independently and manage multiple priorities
• Advanced proficiency using AI tools to improve productivity, research, and workflow management

🛠 Required Tools Experience

Candidates must have experience using most or all of the following:

• Crexi
• Moody’s Catylist
• CoStar
• LoopNet
• Brevitas
• RealNex
• AIR CRE Forms
• Terrakotta
• BatchGeo
• Zoom
• Slack