Construction Project Administrative Assistant

Do you have solid experience working as an Administrative Assistant or Project Coordinator in commercial construction? Have a passion for the construction industry and seeing building projects from start to finish? Build YOUR career with a highly reputable firm that is nationally recognized and has a long-standing history of success!! This position will support a construction project near Menlo Park, working on-site one day, with others office days based in San Francisco or San Jose, based on closest proximity. This position will support a variety of tenant improvement and amenity driven projects!! Company provides excellent benefits: 401K and matching, minimal health costs to employee with excellent coverage, career development and opportunities, and programs to “give-back” to the community! One day work from home each week!

What will I be doing?

• Acting as a liaison between Project Managers and sub-contractors
• Answering incoming department calls and inquiries
• Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
• Coding incoming invoices for payment by A/P
• Managing job costs for projects
• Creating change orders
• Managing project tracking log
• Processing RFI’s
• Creating reports and documents for PM’s
• Corresponding with various parties and corporate staff
• Preparing reports
• Inputting budget details for PM
• Tracking PM’s expenses and creating expense report
• Maintaining files

Special Skills:

• Outgoing personality
• Ability to work well under deadlines
• Willingness to learn

Requirements:

• 2+ years of Administrative or Project Coordinator experience in commercial Construction
• Experience with certificates of insurance required
• BS or BA desired, but not required
• MS Office - intermediate to advanced
• Project Tracking software experience ideal