Executive Assistant / Operations Assistant

About the role

We are seeking a dedicated Executive Assistant / Business & Operations Assistant to join our team. This is a part-time position that offers flexibility whilst providing essential support to our executive and operations teams. You will play a crucial role in ensuring the smooth functioning of our business operations, managing administrative tasks, coordinating schedules, and providing comprehensive support to senior management. This position is fundamental to our organization’s efficiency and success, enabling our leadership team to focus on strategic initiatives.

Key responsibilities

• Manage calendars, appointments, meetings, and schedules
• Monitor emails and handle routine client and supplier communications
• Coordinate tasks, deadlines, and follow-ups
• Maintain digital records, spreadsheets, and databases
• Assist with quotations, invoicing, payment follow-up and basic financial administration
• Update CRM, job management, and other business systems
• Prepare reports, documents, schedules, and correspondence
• Coordinate with clients, contractors, suppliers, and internal team members
• Assist with new business enquiries
• Support lead follow-ups and basic business development activities
• Assist with contracts, tenders, compliance documents, and other administrative requirements such as Xero and accounting records
• Monitor recurring work, outstanding tasks, and upcoming requirements
• Identify gaps or inefficiencies and suggest process improvements
• Handle ad hoc administrative and operational tasks as required
• Provide general day-to-day support to the company director

Apply now

If you are an organized and proactive professional with strong administrative expertise and a desire to support our growing business, we would love to hear from you.

Pay: Php250.00 - Php300.00 per hour

Benefits:

• Work from home

Work Location: Remote