Administrative Support Specialist – Entry Level

Administrative Support Specialist – Entry Level
Group Private Practice 100% Remote – work from home Washington State

About Occupational Psychology Associates (OPA)
Occupational Psychology Associates (OPA) is a group private practice specializing in the psychological treatment, education, and coaching of injured workers. Our clinicians work at the intersection of rehabilitation psychology, behavioral medicine, providing evidence-based care to individuals navigating work-related injury or disease, chronic pain, and recovery. We are seeking a reliable, detail-oriented administrative team member to join our fully remote practice. https://opaoccpsych.com/

Position Overview
This is an entry-level, hourly (non-exempt) W-2 position starting at 6 hours per day, Monday through Friday (30 hours per week during business hours). You will be the first point of contact for OPA, making sure every call, voicemail, email, and fax reaches the right person promptly. This role is a strong fit for someone starting a career in healthcare administration who wants to learn the operations of a specialized behavioral health practice and the Washington State workers’ compensation (L&I) system.

Compensation & Benefits

• $20.00 – $24.00 per hour, depending on experience (approximately $31,200 – $37,440 per year at 30 hours/week)
• Paid sick leave per Washington State law / company PTO after 90 days
• Washington Paid Family & Medical Leave and L&I workers’ compensation coverage
• HRA after 90 days
• 100% remote / work from home
• On-the-job training in practice systems and L&I procedures
• Opportunity to grow hours and responsibilities over time

Responsibilities

• Serve as reception for OPA, answering incoming calls professionally and courteously
• Monitor OPA voicemail and direct messages to the intended recipients
• Monitor the OPA email inbox and route messages to the appropriate staff or providers
• Process incoming faxes and deliver them to the intended recipients
• Assist senior administrative staff with clerical and support tasks as needed
• Outgoing faxes and communications
• Marketing support

We’re Looking For
The ideal candidate is dependable, organized, and comfortable working independently from home as part of a flexible, collaborative team. Specifically, we are seeking candidates who have:

Required skills:

• Washington State residency
• A high school diploma or equivalent
• Clear, professional phone and written communication skills
• Proficiency with email, Microsoft Office, and learning new office software
• Strong attention to detail and the ability to handle confidential health information with discretion
• A quiet, private home workspace and reliable high-speed internet
• Prior reception, office, or healthcare administrative experience is a plus but not required
• Data entry experience
• Working Windows PC, reliable home internet

Beneficial skills:

• Spanish language proficiency
• Medical administration
• Worker’s compensation experience or interest

How to Apply
To express interest, please submit the following to [email protected]:

• Current resume
• A brief cover letter describing your interest in the position and any relevant office, customer service, or administrative experience

We look forward to hearing from you.
Occupational Psychology Associates (OPA) Washington State
https://opaoccpsych.com/

Pay: $20.00 - $24.00 per hour

Expected hours: No more than 30.0 per week

Benefits:

• Flexible schedule

Work Location: Remote