Senior Personal & Executive Assistant

**Senior Personal & Executive Assistant (Part-Time, Hybrid)

Location: East Greenville, PA

Schedule: Approximately 3 days per week (in-person and remote)

Compensation: $35–$45/hour, based on experience

About the Opportunity

I’m an entrepreneur managing multiple businesses, real estate investments, ongoing projects, and family responsibilities. I’m looking for an experienced, highly capable Personal & Executive Assistant who can help manage the moving pieces of both my professional and personal life.

This is not your typical administrative assistant position. I’m looking for a resourceful, tech-savvy problem solver who enjoys variety, takes initiative, and knows how to get things done.

One day you might be coordinating a contractor at a property, another day researching a business opportunity, organizing a project, managing communications, or figuring out how to solve a problem you’ve never encountered before.

The ideal candidate is someone who can take a loosely defined objective, ask the right questions, develop a plan, and independently drive it toward completion.

Responsibilities

* Manage and coordinate personal and business projects, schedules, appointments, and follow-ups.

* Research products, services, vendors, contractors, and potential solutions to a wide variety of problems.

* Coordinate property maintenance, improvements, repairs, and other real estate-related projects.

* Communicate with vendors, contractors, service providers, and business contacts.

* Organize tasks, information, documents, and priorities across multiple areas of responsibility.

* Assist with travel arrangements, purchases, errands, and occasional family logistics.

* Use technology and AI tools to streamline processes, organize information, and improve productivity.

* Track open items, proactively follow up, and ensure projects move forward without constant reminders.

* Handle unexpected challenges independently, using good judgment and creativity.

Qualifications

* 5+ years of meaningful professional experience in executive support, operations, project management, business administration, entrepreneurship, or a related field.

* Strong proficiency with technology, including Google Workspace, spreadsheets, modern productivity tools, and AI platforms such as ChatGPT.

* Exceptional organizational skills and attention to detail.

* Excellent written and verbal communication skills.

* Demonstrated ability to independently research, troubleshoot, and solve problems.

* Comfortable handling both computer-based work and hands-on, real-world responsibilities.

* Professional, dependable, discreet, and trustworthy.

* Able to manage multiple priorities while exercising sound judgment.

* Reliable transportation and the ability to work locally in the East Greenville area.

Prior experience supporting an entrepreneur, business owner, or executive is a plus, but not required.

What Makes Someone Successful in This Role

I’m less concerned with specific job titles or credentials and more interested in demonstrated capability, curiosity, and initiative.

You’ll thrive in this position if you:

* Naturally take ownership rather than waiting for detailed instructions.

* Enjoy learning new things and figuring out unfamiliar challenges.

* Are equally comfortable using AI to research a problem and picking up the phone to make something happen.

* Have practical common sense and strong professional judgment.

* Communicate proactively and keep people informed without being asked.

* Take pride in finishing things, not just managing a to-do list.

* Enjoy a flexible, varied work environment where no two days are exactly alike.

Schedule & Work Environment

This is a part-time position averaging approximately three days per week. The role combines remote work with in-person responsibilities in and around East Greenville, Pennsylvania.

Scheduling flexibility is available, but local availability and the ability to handle occasional in-person appointments, meetings, and errands are important.

This is intended to be a long-term working relationship with someone who can become a trusted and valuable part of day-to-day operations.

How to Apply

Please submit your resume along with a brief introduction answering the following question:

“Tell me about a time you were given a problem or objective without clear instructions. How did you figure it out, what actions did you take, and what was the outcome?”

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