Medical Executive Assistant

About the Role

We’re looking for a highly organized and proactive Medical Executive Assistant to support a growing healthcare practice. This role combines medical administrative work with executive support, making it ideal for someone who thrives in a fast-paced environment, communicates professionally, and enjoys creating efficient systems.

If you’re detail-oriented, dependable, and passionate about delivering excellent administrative support, we’d love to hear from you.

Key Responsibilities

• Answer and manage inbound phone calls professionally and courteously.
• Handle administrative documentation, forms, and data entry with accuracy.
• Manage patient intake, onboarding, and registration processes.
• Organize and improve office systems, workflows, and administrative processes.
• Provide executive administrative support, including calendar management, scheduling, and meeting coordination.
• Assist with daily operational and administrative tasks.
• Maintain accurate records while ensuring confidentiality and HIPAA compliance.
• Coordinate with patients, providers, and internal team members as needed.

Qualifications

• Previous experience as a Medical Virtual Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Excellent verbal and written English communication skills.
• Strong organizational and time management abilities.
• High attention to detail and accuracy.
• Comfortable handling multiple priorities in a fast-paced environment.
• Tech-savvy and able to quickly learn new software and systems.
• Professional, reliable, and able to work independently.

Preferred Qualifications

• Experience working with U.S. healthcare providers.
• Familiarity with EMRs/EHRs and medical scheduling platforms.
• Experience handling patient communications.
• Previous remote work experience.

What We’re Looking For

• Exceptional communication skills
• Strong critical thinking and problem-solving abilities
• High level of initiative and ownership
• Excellent organizational skills
• Ability to improve processes and workflows
• Positive, team-oriented attitude