Real Estate Virtual Assistant

Job Summary:
We’re excited to welcome a driven Real Estate Acquisitions Specialist who takes charge of the full deal cycle, from the first conversation with a seller to a signed, closeable contract. Lead qualification, acquisition, and disposition are all handled in one seat, which means nothing slips through between stages. You’re the person we want if you negotiate confidently, motivate yourself, and bring real wholesaling experience and a strong phone presence.

Key Responsibilities:

• Qualify inbound and outbound leads by learning each seller’s motivation, the property’s condition, and the timeline to sell
• Call, text, and follow up consistently with homeowners and potential sellers
• Negotiate with sellers directly and get qualified properties under contract on fair, profitable terms
• Keep an active buyers list going, with several ready buyers lined up for each target property or zip code
• Pair each acquired property with the right buyer and see the assignment through to a smooth close
• Bring deal structuring knowledge to the table, including double closes, seller financing, and subject-to transactions
• Weigh deals using ARV, comps, and seller motivation, putting first the leads that can realistically close in under 30 days
• Keep lead and deal records accurate in the CRM
• Turn around signed seller contracts and buyer assignment contracts quickly for handoff to the title company
• Share regular updates on KPIs, pipeline status, and deal progress

Mandatory Skills:

• 3 to 5 years of proven experience in real estate wholesaling, cold calling, or inside sales, ideally across the full deal cycle (qualifying, acquisition, and disposition)
• Demonstrated ability to close deals independently within 30 days, with the judgment to focus on motivated sellers over long-term drip leads
• Solid working knowledge of double closes, seller financing, subject-to deals, ARV, and comps
• A track record of building and actively working a buyers list to move properties fast
• Comfortable using CRM systems, dialers, and lead platforms such as GoHighLevel, Podio, REI Reply, XLEADS, BatchLeads, PropStream, and Propwire
• Excellent verbal and written English, a strong phone presence, and confident objection handling
• Conscientious, accurate, and independently driven with minimal oversight
• Strong communication skills and comfort with regular KPI and pipeline reporting
• Reliable internet connection and a professional, distraction-free workspace

Preferred Skills:

• Hands-on experience with the CRM and lead platforms named above
• Experience coordinating contract handoffs with title companies
• Able to keep several deals and follow-up sequences on track at the same time
• A strong negotiation background and a record of closing on profitable terms
• A proactive mindset and the ability to spot deal risks and suggest pipeline improvements

Why Join Us:
This high-impact role suits someone who wants to own the whole deal process instead of just one narrow part of it. You’ll work directly with a decision-maker, use a professional tech stack that’s fully provided, and have a clear path to more responsibility as your results come in. If you thrive on closing deals and building relationships, we’d love to hear from you.